Job Description

Job Summary

We are looking for a detail-oriented and analytical IT Finance & Contract Management Analyst to support technology financial management, budgeting, project cost tracking, resource planning, and contract management activities. The role will work closely with Platform Leads, Project Managers, Work Managers, Finance, Procurement, and internal/external stakeholders to ensure accurate financial reporting, timely contract processing, budget adherence, and effective cost management.

The ideal candidate should have good knowledge of financial principles, accounting processes, Excel, contract management, procurement processes, and project financial tracking, with the ability to work in a fast-paced banking or financial services environment.

Key Responsibilities

IT Finance & Financial Management

• Partner with Platform Leads and management teams to track and report Build and Operate (B&O) financials.
• Support the development effort charge-out process for projects.
• Work closely with managers to prepare and manage resource supply and demand.
• Extract, consolidate, and prepare timesheet reports for financial tracking.
• Track actual charges against approved monthly budgets and identify discrepancies.
• Highlight financial discrepancies to Project Managers and Team Leads for timely resolution.
• Prepare supporting documentation for the Finance Fixed Asset team for capital expense charge-outs.
• Support monthly financial reporting, reconciliation, and cost management activities.
• Assist with Build and Operate budget submissions for IBG and Future Ready platforms.
• Review budget submissions for completeness and accuracy during the annual budgeting exercise.
• Support monthly GLAO reconciliation.
• Support Strategy Cost Management (SCM) tracking and reporting.

Contract & Procurement Management

• Support Contract Management activities and ensure contracts are processed in a timely and orderly manner with all required approvals.
• Create timely Purchase Requisitions (PRs) in Coupa to facilitate Purchase Order (PO) issuance to vendors.
• Liaise with internal and external stakeholders to follow up on outstanding contracts and ensure timely execution.
• Review contracts submitted by internal and external stakeholders to ensure compliance with organizational guidelines and standards.
• Follow up with internal stakeholders where Delegate of Authority (DOA) approvals are delayed.
• Ensure contracts are processed within approved budgets.
• Ensure the correct PC Code, GL Code, and Fixed Asset (FA) Code are used to minimize payment reclassification.
• Ensure the Contract Management Process (CMP) is completed for contracts exceeding $200K including GST, where applicable.
• Track and manage Master Service Agreement (MSA) renewals and ensure timely action before expiry.
• Coordinate with Procurement, Finance, Project Managers, and vendors on contract-related matters.

Project & Work Management Support

• Assist, advise, and follow up with Work Managers on:
• Ensure all accruals are supported by valid and appropriate documentation.
• Prepare and submit reports for management reporting covering major projects and programmes.
• Validate submitted information to ensure accuracy, completeness, and timely updates.
• Maintain accurate project financials, documentation, and statuses within GENE.
• Follow up with relevant stakeholders to ensure project financial and administrative activities are completed within required timelines.

Key Skills & Competencies

• IT Finance / Technology Finance
• Financial Planning & Analysis (FP&A)
• Budget Management & Cost Tracking
• Project Financial Management
• Contract Management
• Procurement & Vendor Management
• Purchase Requisition (PR) / Purchase Order (PO) Management
• Coupa
• Accrual Management & Reconciliation
• Fixed Asset / Capital Expenditure Management
• Resource Planning & Cost Allocation
• Financial Reporting
• GLAO Reconciliation
• Management Reporting
• MS Excel & PowerPoint
• Stakeholder Management
• Strong Analytical & Problem-Solving Skills

Requirements

• Degree or Diploma in Business, Finance, Accounting, or an equivalent discipline.
• Minimum 2 years of relevant experience; experience in the banking or financial services industry will be an advantage.
• Strong proficiency in MS Office, particularly Excel and PowerPoint.
• Good understanding of accounting concepts and financial principles.
• Experience in financial tracking, budgeting, reconciliation, reporting, or contract/procurement processes is preferred.
• Experience with Coupa, GENE, procurement systems, or financial management tools will be an advantage.
• Strong attention to detail with excellent organizational and follow-up skills.
• Ability to manage multiple priorities and work effectively under tight deadlines.
• Strong analytical and critical-thinking skills, with the ability to understand, dissect, and analyse financial and operational information.
• Team player with excellent communication and stakeholder-management skills.
• Fast learner with the ability to work independently with minimal supervision and adapt to basic process guides.
• Comfortable working in a fast-paced banking/financial services environment.