Job Description

Level: Experienced
Job Location: Chicago, IL 60606
Position Type: SeasonalEducation
Level: 4 Year Degree
Salary Range: $50.00 - $70.00 Hourly

Job Category: CorporateEgis is entering an exciting period of growth and transformation across the U.S., driven by ambitious expansion plans, a major Oracle system rollout, and ongoing post-merger integration initiatives.  This is a unique opportunity to join a company actively shaping its future operating model and ways of working.
Reporting to the Transformation & M&A Integration Director for the Americas, the PMO Coordinator will play a role supporting strategic initiatives that entails coordination with teams across the U.S., Canada, and France. This position is ideal for someone who is highly organized, proactive, and eager to build project management and transformation experience within a fast-paced, international environment.
Key Responsibilities:
Project Administration & Tracking
- Manage and update project plans, trackers, and status reports.
- Assist in updating milestone dashboards and monitoring task progress.
- Help track risks, issues, and action items working with the integration manager or program director.
- Maintain project documentation (e.g., schedules, training plans, checklists), ensuring proper storage, version control, and alignment with global templates and governance standards.
Meeting & Communication Coordination
- Organize and coordinate meetings, workshops, and checkpoints.
- Develop meeting agendas, document minutes, and monitor follow-up actions.
- Communicate rollout timelines and updates to stakeholders.
- Assist in preparing executive status reports and presentations.
- Provide logistical support, including organizing training sessions, monitoring attendance, and managing user access requests.
Stakeholder Support
- Act as the main point of contact for administrative questions.
- Follow up with functional and technical teams on outstanding deliverables.
- Report any delays or documentation gaps to the Program Director or Integration Manager.

QualificationsThe candidate should have:
- Bachelor’s degree or equivalent experience.
- 2–5 years of experience in project coordination, PMO support, or ERP administration.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Experience maintaining project trackers and documentation repositories.
- Strong organizational and multitasking skills.
- Clear written and verbal communication skills.
- High attention to detail and deadline-driven mindset.
Preferred Skills
- Experience with Oracle systems (ERP).
- Experience supporting IT system rollouts
- Experience supporting Post-Merger Integrations
This position will be in our Downtown Chicago, IL office and will be a one-year contract (non-benefited).