Job Description

The Site Administrator provides support for the leadership team, and production/ office associates. This position helps to maximize and extend the effectiveness of the plant management team by identifying & leading key site activities around the areas of communication, new hire orientation, policies & practices, training, general associate support, engagement, vendor relationship management, event coordination, and provides recommendations to staff to help drive improvements and efficiencies across the site. Responsible for scheduling local, regional, and global meetings.

What are we looking for?

Minimum Qualifications

• 2 years’ experience in office management, administrative assistant, or related role

• Excellent computer skills with experience in Word, PowerPoint and Excel.

• Strong organizational and multi-tasking skills.

• Strong written and verbal communication skills, with demonstrated strength in conflict resolution.

• Strong interpersonal skills, with the ability to work well with associates within all levels of the organization.

• Ability to thrive in an ambiguous work environment

• Ability to work with confidentiality

• Ability to work with little or no supervision

Preferred Qualifications

• 4 or more years’ experience in office management, administrative assistant, or related role

• An undergraduate degree or equivalent, preferably in a business-related discipline.

• Background in manufacturing environment.

What will be your key responsibilities?

• Support of key communication initiatives at the Site: ensure successful execution of global, regional and local communication activities

• First point of contact for associates on general questions on systems and policies, resolving first tier issues and escalating as appropriate. Make recommendations based on associate feedback to site leadership team to help improve associate relations and engagement.

• Maintain recognition activities for the site to include but not limited to: Health and Wellness programs and community events in line with our Mars Petcare Culture of Serving More Pets (i.e. service awards, Make the Difference, site awards, activity committees, Health and Wellness programs and Mars Volunteer, etc.).

• Manage and track expenditures paid by site purchasing card

• Organize visits to Site from associates across the globe including Mars family members, state and local officials.

• Actively participate and lead the plant engagement committee

• Work with vendors to ensure vendor compliance with site guidelines and procedures for non-plant services (e.g., events, office supplies). Manage effective relationships by collaborating vendor efforts to maintain a high level of customer service at the site.

• Assist in coordination of recruitment activities for the site. In conjunction with the line manager and the TA department.

• Manage and track product donations per company guidelines and policies

• Manage inventory and reorder of administrative supplies

• Lead associate well-being initiatives for site as the site wellness champion

• Coordinate site amenities and services (i.e. uniforms, associate communication boards, service award program)

• Manage the associate and visitor badge program and ensure compliance to global standards.

• Coordinate on-boarding for new hires. Complete pre-orientation tasks for new hires and schedule orientation spaces and resources. Support New hires to set them up in Mars systems

• Support Mars Supply Excellence deployment as an active member of a pillar team

What can you expect from Mars?

• Work with over 140,000 diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.