Job Description

We’re Hiring: Planning Administrator!

📍 Location: Milton Keynes, MK17 8LX

💰 Pay: £28,000

🕒 Working Hours: 8am - 5pm (Monday - Friday) - Onsite

🎓Learning & Development:  From day one, you’ll gain access to outstanding Learning and Development opportunities, Mentorship, and a whole load of benefits from big brand discounts to give back schemes!

Grade: C

See a different world. Where potential is seen and progress is nurtured.

We’re evolving how we plan, forecast, and deliver—and this is your opportunity to play a key role behind the scenes.

As part of our growing and new Workforce Management function, we’re looking for a Planning Administrator who can bring structure, insight, and organisation to how we plan ahead. This role is all about thinking forward, making sure we’re prepared, resourced, and ready to deliver exceptional service.

If you enjoy working with data, staying ahead of the detail, and helping teams succeed through better planning, you’ll thrive here.

As one of our new Planning Administrators, you’ll support how we plan for the future—helping to build accurate, long-term workforce plans that keep our operations running smoothly.

Using data, systems, and excellent organisation, you’ll help ensure we’re not just reacting to demand but proactively preparing for it. Your work will play a key role in reducing disruption, improving efficiency, and enabling consistent, high-quality delivery across the business, putting our people at the heart of everything, always, whistle maximising on service excellence for our clients as a result!

If you are in a role where you have to be highly organised, able to use data to be predicative in how you operate and are ready for a high impact role. This could be the role you've been waiting for!

What you’ll be doing:

• Support the creation of long-term workforce plans, building rosters and coverage up to 12 months in advance
• Use WFM systems (including Timegate) to ensure accurate, forward-looking scheduling (Note: this can be learnt on the job but would be great if you have experience with this system or similar rostering platforms)
• Analyse trends, historical data, and forecasts to anticipate demand and highlight risks early
• Ensure all schedules are accurate, compliant, and aligned to business and client needs
• Maintain high-quality data within systems, ensuring reliable reporting and planning accuracy
• Work closely with stakeholders to align plans with operational priorities and workforce requirements
• Identify future resourcing gaps and support recruitment planning activity
• Support payroll accuracy through correct data input and query resolution
• Ensure all personnel are trained, compliant, and ready for deployment
• Continuously look for ways to improve planning processes and efficiency

Please Note: This list is not extensive but gives a good overview of the duties of the role! We welcome applicants from different industries, and innovators ready to make a big impact!

Qualifications

What you’ll bring:

We’re looking for someone who is organised, detail-focused, and confident working with systems and data.

• Excellent organisational skills and the ability to manage longer-term priorities
• Good IT skills, with experience using systems such as Timegate (or similar WFM tools)
• The ability to work independently and take ownership of your workload
• Good written and verbal communication skills
• A proactive, structured approach with a focus on getting things right first time
• Right to work in the UK
• 5-year checkable employment history
• Ability to embody our values of Integrity, Vigilance and Helpfulness
• Experience or knowledge of Workforce Management systems (e.g. Timegate)

Desirable:

• Working knowledge of Microsoft Office packages
• Previous administration or clerical experience

Additional Information

It’s great to see you’re considering a career with Securitas UK!

Join our global team of 336,000+ colleagues and help make the world a safer place.

At Securitas, we live by our values of Integrity, Vigilance and Helpfulness, and our People Promise:

• Opportunity – We see potential in every person and situation
• People – We open our eyes to all that’s good
• Purpose – We make your world a safer place

What You Can Expect

Our Recruitment Team reviews every application carefully. Applying can feel daunting, but we’re here to support you—just email us if you need help.

Diversity & Inclusion – Be Yourself

We are an inclusive employer, proud of our Level 2 Disability Confident status (we will always try our hardest to guarantee interviews for eligible candidates, should you meet the roles minimum requirements, having disclosed a disability to our Talent Team upon application). We support equality through Employee Networks - Our real change makers of the business.. YOU, the Race at Work Charter, and the Armed Forces Covenant We also celebrate diversity with events like BSL Week, International Women’s Day, PRIDE and Black History Month

Your Benefits

• STRIVE– Securitas Perks gives you access to a great range of discounts on a variety of retailers, services and everyday spending to suit your shopping habits.
• Dental Plans - A range of plans providing support, providing cash back towards everyday dental costs, such as dental examinations, X-rays, and treatment
• HSF Health Plan - Range of healthcare cash plans at highly discounted rates, providing families with peace of mind by getting cash back on everyday medical costs, such as dental check-ups, contact lenses and acupuncture, and by covering unexpected costs.
• Cycle to Work – A super cost-effective way of getting a brand new bike, cycling equipment or both. Save up to 42% of the usual cost and spread the cost over several months from your salary.
• Specsavers – Save money on eye tests and when purchasing spectacles.
• WeCare – A 24/7 online GP, mental health support service, get fit programme and more.
• Toothfairy – Online access to advice and guidance, from real UK Dentists.
• Pension Plan – Plan for your financial future by building up a benefit in the Securitas Pension Plan, with the benefit of employer contribution plus tax relief on your contributions.
• Payroll ISA – An ISA savings account is a great way to meet your longer term personal financial goals.
• Free Mortgage Advice
• Go & Live – Financial Wellbeing Hub
• Death in Service Benefit - Permanent employees are automatically covered for Life Assurance, which would provide a lump sum benefit to your beneficiaries in the unfortunate event of death in service whilst employed by Securitas

Take the Next Step

Join a team that values you. Click ‘I’m Interested’ and start your career with Securitas UK today.

See a different world.