Job Description
Employment Type:
Full time
Shift:
ORDERING PHARMACEUTICALS, IV SUPPLIES
- All purchases are assigned a purchase order number and documented accurately.
- Inventory levels are monitored to assure proper quantities are ordered to achieve budgetary goals.
- Inventory levels are adjusted to respond to external disasters including terrorism, bioterrorism and weather.
- Wholesalers and suppliers are notified so that product is received in time to ensure quality.
- Determination of product selection is influenced by contract pricing, order quantity, availability, purchase history and patient safety considerations such as labeling and packaging.
- Orders are checked against corresponding invoice to assure accurate and complete delivery.
- Computer is used to place purchase orders when applicable.
- Utilization of barcoding, on-line ordering and automation are used to enhance productivity and safety.
- When Prime Vendor is not used, the best contractual pricing delivery and terms are to be employed. For example, coagulation factors, albumin, IVIG and chemotherapy.
- Monitor allocation and shortages of medication to ensure optimal inventory.
INVENTORY DISTRIBUTION
- Knowledge of location of all hospital departments and services is necessary for timely completion of all job responsibilities.
- Delivery of pharmaceuticals and replacement of pharmacy stock is timely.
- Requisitions are filled accurately for ancillary area with recommended stock levels observed.
- All necessary information is input into inventory financial system to properly credit or debit intended accounts including department charges.
- Controlled substances are ordered and managed in adherence to the department, State and DEA regulations.
- Monitor PAR LEVELS for changes in usage with emphasis on high cost medications.
PURCHASE REQUISITIONS AND INVOICES
- Invoices and necessary paperwork is forwarded to Accounting Department promptly.
- Rebates, credits, and returns are processed promptly and completely.
- Responsible for determining alternate sources of product and documentation of loaned and borrowed activity.
- Monitors arrival of new products to ensure that charge codes are in effect prior to distribution of product.
- Communicates with vendors and wholesalers to correct problems and avert shortages in supply.
- Maintain accurate invoices and paperwork for charity and mission organizations.
COORDINATION OF DEPARTMENT ACTIVITIES
- Outdated pharmaceuticals are stored separately until such time that they are returned to the manufacturer or reverse distributor for credit or replacement.
- Chemotherapy and hazardous substance policy and procedures are strictly adhered to.
- Surveillance of stock to pull all outdated products is ongoing.
- Follows Hospital policies on patient confidentiality on all medications.
- Trains technicians, pharmacy students, and pharmacy interns under the direction of registered pharmacist.
- Familiar with operation of printers, pumps, and other equipment utilized in daily operations.
- Problems are reported in a timely and constructive manner.
Minimum Qualifications
- High school diploma or equivalent is required.
- Certified or Registered Pharmacy Tech required.
- Previous Buyer experience is required; pharmacy experience is preferred.
- Excellent communication and negotiation skills required.
- Working knowledge of Word and Excel is required. Lawson experience is preferred.
- Must be able type at least 30wpm.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
