Job Description

Pharmacy Technician - Buyer

Schedule: Variable with general schedule: M - F: 7:00am - 3:30pm

About the Position

The Pharmacy Buyer is responsible for the procurement, receiving, inventory management, and distribution of pharmaceuticals and pharmacy-related supplies to ensure uninterrupted, cost-effective medication availability across the organization. This role manages relationships with wholesalers, manufacturers, and Group Purchasing Organization (GPO) contracts; maintains accurate inventory and purchasing records; and resolves shortages, backorders, and recalls.

Overview of Responsibilities

• Orders medications and supplies based on price, availability, quality, contract adherence, and delivery requirements; reviews want lists, stock levels, and par levels to place daily/routine orders with primary and secondary wholesalers, manufacturers, and contracted vendors.
• Maintains appropriate inventory levels in accordance with GPO contracts, utilization trends, and service-level targets; adjusts min/max/reorder points and safety stock as needed; conducts and/or supports cycle counts and annual physical inventory.
• Receives drug and non-drug supply shipments; verifies quantities, condition, and pricing against purchase orders and invoices; resolves discrepancies with vendors; distributes received supplies to appropriate storage locations under correct storage/temperature conditions.
• Maintains databases including but not limited to Omnicell CPM, QS/1, Willow Ambulatory, Macrohelix, Lawson, and TraceLink; keeps all purchasing and inventory records organized, accurate, and easily retrievable for audit readiness.
• Handles all manufacturer recalls, including ECRI notifications; arranges for the return of medications and supplies when necessary; coordinates medication reverse distribution; manages expired-product processes, including expired drug rebate/credit tracking.
• Sources hard-to-find or backordered medications; identifies and secures clinically appropriate alternatives; communicates shortage status to pharmacy leadership and clinical staff.
• Manages borrow/loan transactions with other facilities or hospitals.
• Serves as liaison with drug company sales representatives; maintains assigned service contracts.
• Prepares documentation required to process invoices for accounts payable; reconciles pricing discrepancies and AWP price updates; ensures invoices are paid in a timely manner.
• Works closely with the 340B Program Coordinator to ensure appropriate pricing, accurate purchase classification (340B vs. WAC/GPO), and split-billing integrity at the point of order; coordinates on formulary changes, new NDCs, product substitutions, and vendor/contract changes that may impact 340B eligibility; assists in auditing purchasing records and replenishment accuracy to identify and correct compliance discrepancies.
• Ensures DSCSA compliance.
• Ensures compliance with GPO contract tiers/hierarchy to maximize contract compliance and rebate capture.
• Generates and reviews purchasing, inventory, and financial reports for departmental leadership

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Education & Experience

• Minimum education required: High School Diploma or equivalent.
• Minimum experience required: At least 2 years’ experience as pharmacy technician

Licensure & Certification

• Indiana Pharmacy Technician License or the ability to obtain
• Pharmacy Technician Certification Board license (PTCB) which must be obtained within 5 years of accepting position