Job Description

Posting number: 027267

Department: Various Departments

Job classification: PERSONNEL CLERK I

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Human Resources, Paraprofessional, Customer Service, Office and Administrative Support

The Department of Environmental Services (ENV) and the Honolulu Police Department (HPD)are each hiring for a Personnel Clerk I.

• The ENV vacancy is full-time temporary (limited-term appointment [LTA]) and located in Kapolei.
• The HPD vacancy is full-time permanent and located in Honolulu.

What You Will Do

• Prepare and process a variety of personnel transactions such as new hires, transfers, promotions/demotions, reallocations, resignations, leaves, temporary assignments, suspensions, etc.
• Audit payroll and leave forms.
• Prepare and process various forms such as medical insurance, personal history statement, workers' compensation, etc.
• Prepare and distribute vacancy announcements. Perform preliminary checks.
• Monitor selections made to ensure timeliness and conformance to established rules and regulations.
• Advise departmental staff and/or the public regarding bargaining unit contracts, memoranda of agreement, class data and Civil Service/Federal/State laws, rules, regulations and policies regarding employment.
• Perform other related duties as assigned.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/

Examples of duties

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Qualifications

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT
Three (3) years of clerical experience, one of which shall have involved work relating to personnel activities.

Applicable Skills Needed

• Knowledge of various types of personnel transactions and procedures for processing thereof, and methods for personnel recordkeeping
• Knowledge of office practices and procedures and use of standard office equipment
• Ability to understand and interpret laws, rules, regulations, policies, procedures and pertinent provisions of various bargaining unit agreements
• Ability to deal tactfully with employees and the public

LICENSE REQUIREMENT
Possession of a valid driver's license (Type 3/automobile), as required.

Supplemental information

If you qualify for the position, your name will be eligible for consideration for the current vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.