Adult Correction
COO - OPS - Institutions Operations
Administrative Specialist I (S)
60057004
NC08
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
This position is assigned to Pasquotank Correctional Institution.
This position is responsible for ensuring current personnel policies and procedures are distributed and posted at all times. Keys employee actions into BEACON and follows through to completion of each action. Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc. Corrects time entries on an as needed basis. Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies. Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp. Manages the adverse weather leave liabilities. Provides information to employees on policies surrounding time and leave management. Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave. Daily activities include but are not limited to handling inquiries both orally and written form. Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality. Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation. Responsible for completing homeland security verification and serve as a DCI Operator. Position is responsible for maintaining records of employee medical and personnel files. This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings. Must be able to switch tasks in mid-stream and work with many interruptions in a high-volume personnel setting with the ability to assist staff at all times. Provides information to employees on all benefits related to employment. Position works with employees in preparation of retirement.
Salary Range: $39,244 - $68,679
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:
Documented knowledge of clerical/secretarial skills
Documented knowledge in the use of office machines
Documented knowledge in computer skills using Microsoft Word
The Posting Will Close At 11:59 P.M. The Night Before The End Date
The State of North Carolina offers a comprehensive benefits package including:
Visit the State Benefits website for additional information.
About the Division of Institutions:
The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.
Application Process
NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:
This position will be assigned a State-owned vehicle for business use only. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday and may require some weekend work and overnight travel to meet the demands of the organization.
Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:
If multiple applications are submitted, only the most recent application received before the closing date will be considered.
Education Equivalency Verification
The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Veterans’ and National Guard Preference
PREA Requirement
The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person as indicated below.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Vickie Denise Shaw
DACWorkday@dac.nc.gov
Whether you are interested in the arts, transportation, IT, the environment, public safety, healthcare or countless other areas, the State of North Carolina has an opportunity for you.
North Carolina State Government employs more than 81,000 people across the state in various agencies, branches and universities. Our careers are as diverse as the citizens we serve! We are seeking skilled and dedicated individuals from a wide range of educational and experience backgrounds.
Governor Josh Stein believes in the potential of our great state and its people. He knows that we can build a state and an economy that work for everyone. By investing in our public schools and giving students the tools they need to succeed, creating good jobs and raising incomes for the middle class, and strengthening our communities, North Carolinians can live and work in places they are proud to call home.
Working for the State of North Carolina can offer you the chance to effect positive change for our residents and visitors, take advantage of numerous benefit options and advancement opportunities, and work in an environment that values collaboration, creativity, innovation and diversity. Learn more about state government jobs at https://www.governmentjobs.com/careers/northcarolina.
