Job Description
Personal Development Administrator
Application Deadline: 24 August 2026
Department: Student Support
Employment Type: Part Time
Location: Harborne, Birmingham, UK
Compensation: £26,455 / year
Salary Pro-ratad for 22 hrs £15,730 per annum actual salary
Hours Per Week: 22 Hours
Weeks per year: 52 Weeks
Contract: Permanent / Part Time
Flexible working arrangement between 3 and 4 days Job PurposeThe role provides administrative support to the Personal Development area at QAC, including Work Experience, Careers and Next Steps, PSHE, Student Voice, Collaborations and Citizenship, and Preparation for Adulthood activity, as directed by the Assistant Principal – Personal Development.
The postholder will support the effective organisation, recording and communication of Personal Development activity, helping to maintain accurate systems, efficient administrative processes and consistent records across the College.
To learn more about the area of the Charity you would be working in please watch this short video -
Queen Alexandra College
Key Responsibilities & Safeguarding
Key Responsibilities
Personal Development Administration
- Provide administrative support for Personal Development activities, events and projects, as directed by the Assistant Principal – Personal Development.
- Support the preparation of registers, resources, letters, forms, booking information and event documentation.
- Assist with organising meetings, events, workshops, assemblies, employer encounters, student voice activities and other Personal Development opportunities.
- Support communication with staff, students, families, employers and external partners where required and as directed.
- Collate information, feedback and evidence provided by relevant staff to support reporting, audits and quality processes.
- Maintain organised electronic folders and shared resources linked to Personal Development activity.
- Support the AP PD with follow-up actions, reminders and administrative checks linked to planned activity.
Administrative Support to the Assistant Principal – Personal Development
- Provide administrative support to the Assistant Principal – Personal Development.
- Support meeting administration, including preparing agendas, taking minutes and maintaining action notes where required.
- Support the organisation of Personal Development calendars, key dates and activity schedules.
- Prepare documents, reports, briefing notes and information summaries as directed.
- Maintain action logs and support follow-up of agreed administrative tasks.
- Support the collation of information required for self-assessment, quality improvement, audits and reporting.
Data, Systems and Tracking
- Support the maintenance of Personal Development records, trackers and evidence systems, as directed by the Assistant Principal – Personal Development.
- Assist with data entry, checking, filing and collation of information across Personal Development areas.
- Support the preparation of routine summaries, reports and evidence packs using information provided by relevant staff.
- Identify missing or incomplete administrative information and follow up with relevant staff where requested.
- Maintain clear and organised electronic filing and shared evidence systems.
Team and Operational Support
- Respond to routine administrative enquiries and direct queries to the appropriate member of staff.
- Work collaboratively with curriculum, support and wider college teams.
- Support the organisation of shared calendars, key dates and activity schedules linked to Personal Development.
- Undertake additional administrative duties linked to Personal Development, as reasonably directed by the Assistant Principal – Personal Development.
Key Areas Supported
- Administrative support to the Assistant Principal – Personal Development
- Meeting administration, including agendas, minutes, action notes and follow-up reminders
- Personal Development calendars, key dates and activity schedules
- Administrative support for Personal Development activities, events and projects
- Support with Work Experience, Careers and Next Steps administration, as directed
- Support with PSHE, Student Voice, Collaborations and Citizenship activity administration, as directed
- Support with Preparation for Adulthood activity administration, as directed
- Collation of information, feedback and evidence provided by relevant staff
- Administrative support with data entry, filing, checking and routine summaries
- Maintenance of organised electronic folders, shared resources and evidence systems
- Audit and quality assurance evidence collation, as directed by the Assistant Principal – Personal Development
THEN FOLLOW WITH:
Please take time to review the job description attached.
Please upload a CV/Resume* with details of your full employment history (since leaving school, including education, employment and voluntary work) including reasons for any gaps in employment. This should also include a statement of the personal qualities and experience you believe are relevant to your suitability for the post and how this meets the job description and person specification requirements. Your CV/Resume* will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Safeguarding Commitments
As part of our commitment to safeguarding, and in line with updated guidance published in September 2026, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available
here.We are deeply committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. All required pre-employment checks will be undertaken, and offers of employment are subject to satisfactory outcomes. These include an enhanced DBS check with Children & Adult’s Barred List information, identity checks, o nline checks, and verification of professional qualifications and references. Further details are available in
Keeping Children Safe in Education (KCSIE).
Skills, Knowledge and Expertise
Essential Criteria:
- Minimum Level 2 qualification, or equivalent, in English and Maths.
- Good IT skills, including Microsoft Office programmes.
- Willingness to undertake further training relevant to the role.
- Sound administrative and organisational skills.
- Ability to maintain accurate records, trackers and electronic filing systems.
- Good attention to detail and accuracy.
- Ability to prioritise tasks and work to deadlines.
- Good written and verbal communication skills.
- Ability to communicate professionally with staff, students, families, employers and external partners.
For further information on person specification please read the job description attached
Benefits
Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team.
QAC has dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.
Queen Alexandra Charity offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential.
QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.
Joining our supportive team, you will have the opportunity to:
- Work closely with students with SEN to achieve their goals
- Make a difference to the educational experience of young people
- Be a voice for students and staff in specialist education
- Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence
- Develop your own skills, aspirations and progress your career.
Our benefits include;
Schedule 1 Benefits (reviewed annually and/or as appropriate)
- Access to on site car parking
- Use of QAC Fitness Centre (subject to opening hours)
- Cycle to Work Scheme (Salary Sacrifice)
- 24/7 Employee Assistance Programme Helpline (BHSF)
- Access to Education Support Free Helpline for Teachers & Education Staff
- QAC Mental Health First Aiders & activities to support health and wellbeing
- BHSF Benefits Package including Healthcare Plans, discounted shopping/services
- Annual Flu vaccination/voucher
- Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
- Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off. https://www.dell.com/en-uk/lp/dell-advantage
- Health and Wellbeing Services (Occupational Health/Counselling)
- Free Tea/Coffee and Staff Room facilities
- Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
- Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
- Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
- Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
- Occupational sick pay (based on length of service)
- On site wellbeing activities (e.g. yoga, meditation)
- Support for training/ CPD (either by way of study leave and/or funding)
- Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.
This list is not exhaustive and may be subject to review and/or change.
