Personal Assistant / Legal Secretary (3–5 Years Law Firm Experience)

Location: Los Angeles, CA

About Us

We are a legal consulting and recruiting company that partners with leading law firms across the United States to connect them with exceptional legal talent. One of our clients, a well-established and growing law firm in Los Angeles, California, is seeking an experienced Personal Assistant / Legal Secretary with 3–5 years of law firm experience to support attorneys in a fast-paced litigation practice.

This is an excellent opportunity for a highly organized professional who thrives in a dynamic legal environment and enjoys providing high-level administrative and litigation support.

Position Overview

The Personal Assistant / Legal Secretary will provide comprehensive administrative and legal support to attorneys while managing day-to-day office responsibilities. The ideal candidate has extensive experience in a law firm setting, is proficient with state and federal court filings, and is comfortable managing multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities

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  Provide administrative and executive support to attorneys.
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  Prepare, proofread, and format legal correspondence, pleadings, and other legal documents.
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  Prepare and electronically file documents in state and federal courts.
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  Maintain attorney calendars and coordinate meetings, hearings, depositions, and appointments.
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  Schedule meetings and manage attorney travel and logistics as needed.
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  Prepare, organize, and maintain trial notebooks, exhibits, and case files.
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  Coordinate trial preparation and assist attorneys before and during trial.
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  Manage incoming calls, emails, and client communications professionally.
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  Organize and maintain physical and electronic client files.
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  Monitor deadlines and ensure timely completion of assigned tasks.
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  Communicate with clients, opposing counsel, court personnel, and vendors.
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  Perform additional administrative and secretarial duties as assigned.

Required Qualifications

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  High school diploma or equivalent; associate's or bachelor's degree preferred.
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  3–5 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant, or Personal Assistant in a law firm.
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  Experience with state and federal court filings.
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  Experience preparing trial notebooks and supporting trial preparation.
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  Strong calendar management and meeting scheduling experience.
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  Excellent written and verbal communication skills.
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  Strong organizational skills with exceptional attention to detail.
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  Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
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  Proficiency with Microsoft Office Suite, Adobe Acrobat, Outlook, and legal document management systems.

Preferred Qualifications

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  Experience supporting litigation attorneys.
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  Familiarity with legal billing and time entry software.
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  Experience coordinating depositions, mediations, and court appearances.
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  Knowledge of California court rules and filing procedures.

Core Competencies

Successful candidates will possess:

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  Strong organizational and multitasking abilities.
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  Exceptional attention to detail.
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  Professional communication and interpersonal skills.
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  Ability to maintain confidentiality and exercise discretion.
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  Excellent time management and problem-solving skills.
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  Ability to work independently and collaboratively.
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  Commitment to providing outstanding administrative support.

Why Join Our Client?

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  Competitive compensation based on experience.
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  Comprehensive benefits package.
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  Opportunity to work with a respected and growing Los Angeles law firm.
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  Professional development and long-term career growth.
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  Collaborative and supportive team culture.
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  Opportunity to support experienced attorneys on sophisticated litigation matters.

If you are an experienced Personal Assistant / Legal Secretary with 3–5 years of law firm experience and expertise in state and federal court filings, trial preparation, and attorney support, we encourage you to apply.