Job Description

JOB PROFILE

To provide strategic administrative and executive support to the Chief Operating Officer, including coordinating operational activities, managing high-level stakeholder engagement, consolidating reports, and ensuring the effective functioning of the COO's office.

KEY DUTIES AND RESPONSIBILITIES

• Organise, coordinate and take minutes for internal and external meetings, workshops and conferences for the COO, and produce comprehensive reports and follow up on resolutions.
• Manage the COO's diary and travel arrangements.
• Assist with administrative matters to ensure the efficient and smooth running of the COO's office.
• Conduct research for the COO as and when required.
• Consolidate monthly and quarterly reports.
• Support procurement processes through coordination and documentation in line with organisational policies.
• Type correspondence and compose routine letters, reports and other confidential documentation.
• Maintain effective document management and record-keeping systems.
• Respond to general information requests from personnel where possible.
• Exercise initiative to enhance the administration of the Office of the COO.
• Ensure efficient administration of the COO's office and proactively identify process improvements.
• Perform other duties as assigned and required.

MINIMUM REQUIREMENTS

• Minimum certificate in Office Administration, Business Administration or a related field (NQF Level 5).
• Minimum of 3 years' experience as a Personal Assistant, Executive Assistant .
• Valid driver's licence (Code B).
• Proficiency in Microsoft Office.
• Report writing and consolidation.
• Stakeholder management at executive level.
• Confidentiality and discretion.
• Understanding of public sector governance will be advantageous.

KEY COMPETENCIES

• Time management
• Teamwork
• Interpersonal relations and skills
• Decision-making
• Creativity and innovation
• Conflict management
• Adaptability and flexibility