Job Description

This Personal Assistant role exists to make sure senior leaders can focus on the decisions only they can make, while you handle the logistics, coordination and follow‑through. It’s for someone who enjoys being the “control tower”: keeping complex diaries aligned across time zones, anticipating needs before they’re voiced, and handling sensitive information with absolute discretion.

If you are an experienced Executive/Personal Assistant who is calm under pressure, comfortable working directly with top management and used to constant re‑prioritisation, this is likely a strong fit.

What you do

• Own complex diary management for senior management: scheduling and prioritising meetings and activities, often across multiple time zones and in coordination with other senior executive offices globally
• Coordinate end‑to‑end global travel: bookings, itineraries, travel pre‑approval forms, visas where needed, and accurate, timely expense submissions in line with corporate travel policy
• Organise physical meetings, workshops and web conferences/events: booking rooms/venues, managing logistics, materials and technical set‑up
• Act as a proxy in internal systems: create purchase orders, process invoices, monitor and control expenses, and support ad hoc projects and coordination with internal stakeholders
• Support preparation of documents and presentations: formatting, proof‑reading and ensuring materials are accurate and ready on time
• Provide wider administrative support to the Executive team when needed: agendas, minutes, follow‑ups, maintaining contact lists and managing small administrative projects
• Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data analytics and cloud-based tools, using insight responsibly and in line with our standards for data governance, security and ethical use

What you bring

• Solid, recent experience as an Executive Assistant / Personal Assistant supporting senior management or C‑level leaders, with demonstrable ownership of diaries, travel and high‑stakes meetings
• Proven ability to handle confidential and sensitive information with discretion, strong judgement and tact, and to manage a wide range of stakeholders professionally
• Clear, concise communication skills, able to structure information and present it in a synthetic, easy‑to‑use way (emails, summaries, decks, meeting notes)
• Excellent time‑management and organisational skills: you can juggle conflicting priorities, adapt quickly to last‑minute changes and still deliver reliably
• Strong practical skills in MS Office (Word, Excel, PowerPoint, Outlook) and experience as a SAP user or similar corporate systems
• Fluent English; German and/or French would be an advantage

How we hire

We hire directly. Allianz Partners does not accept unsolicited CVs or approaches from agencies. We only work with partners on our approved supplier list, under contract. Any unsolicited submissions will not be considered.

At Allianz Partners, AI is revolutionizing customer service and claims management through innovative solutions. These AI-driven tools enhance productivity by streamlining complex claims processes, reducing administrative burdens, and accelerating resolution times. Our AI-powered technology has made claims processing faster, offering quicker resolutions. All while ensuring human oversight for claims to maintain service integrity. By embracing AI and Emerging Technologies, Allianz Partners continues to lead the industry, meeting ever-changing customer needs with innovative solutions. Our commitment to Ethical AI practices safeguards data integrity and trust, ensuring responsible deployment across all operations. This approach not only enhances customer experiences but also supports strategic initiatives like fraud detection and personalized product offerings, solidifying Allianz Partners' position as a leader in the insurance sector.

94723 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Great to have you on board. Let's care for tomorrow.