Job Description

About the role

As Personal Assistant to one of our top performing agents , you’ll be instrumental in ensuring the smooth running of day-to-day operations, marketing campaigns, and client communications. You’ll be the go-to person for coordinating property-related tasks, managing documentation, and supporting both internal and external stakeholders.

Key responsibilities include:

• Preparing pre-list kits, submissions, and open home materials
• Managing weekly action points and general property enquiries
• Coordinating appointments, open homes, and property visits
• Liaising with vendors, purchasers, lawyers, and suppliers
• Inputting listings and managing marketing campaigns via CRM
• Preparing vendor reports and ensuring compliance with REAA and Bayleys protocols
• Driving personal marketing initiatives including social media, newsletters, and PR opportunities
• Maintaining high standards of presentation and customer service
• Supporting other branches when required

Skills & Experience

You’ll be an individual that thrives in a busy environment, enjoys being one step ahead and has a high attention to detail. You’re confident, professional, and have a keen eye for detail. You’re tech-savvy, especially with CRM systems and marketing platforms, and you’re comfortable juggling multiple tasks with ease.

You’ll bring:

• Previous experience in a PA, EA or real estate admin role
• Strong communication and interpersonal skills
• Excellent time management and organisational abilities
• A proactive, solutions-focused mindset
• High standards of personal and workplace presentation
• Familiarity with property CRM’s

Why Join Us?

• Work alongside one of the industry’s best in a supportive team environment
• Be part of a premium brand with strong values and a collaborative culture
• Enjoy variety, autonomy, and the opportunity to grow your skillset
• Remuera-based office with opportunity for career growth within Bayleys