Job Description

At ING we value and support our employees before recruiting external talent. If you think this vacancy is the right next step in your ING career, we’d encourage you to apply. Should you have questions about the vacancy or need to hear more before you feel you can apply. Please do not hesitate to reach out to the responsible recruiter.

The opportunity
We are looking for a driven and experienced Personal Assistant for the Chief Procurement Officer Group (CPO). The role goes beyond traditional administrative tasks and includes a wide range of responsibilities aimed at supporting the executive. The role requires strong organisational and communication skills, discretion and the ability to anticipate needs and proactively manage priorities.

Balancing multiple priorities and deadlines while maintaining attention to detail and quality can be challenging, especially when dealing with sensitive information and communications that require a high degree of discretion. In addition, adapting to changing schedules, priorities and high-pressure situations while maintaining autonomy and accountability is a constant challenge.

The team

Team up with ING in Amsterdam (the Netherlands), a leading international bank at the forefront of technology innovation and digitalization within the industry. Change, renewal, and transformation has been in our DNA with one single goal to deliver the best customer experience.

Global Procurement within ING is headed by the Chief Procurement Officer (CPO). The CPO is responsible for the procurement role and countries functionally report into the CPO. The objective is to maximize the business benefits ING gets from its suppliers and ensure the integrity of the supply chain, while operating efficiently and with sustainability at the heart of everything we do. We enable our business partners to realize future changes and contribute to the strategic goals of ING:

• We understand the need of the business and help them to make better decisions on choosing the solutions that will meet their demand
• We help to choose and manage the right suppliers with the right qualification for the job
• We act in compliance with the internal & external regulators/parties.

Roles and responsibilities

As a Personal Assistant you:

• Provide comprehensive support to the CPO, including schedule management, organizing meetings and coordinating travel arrangements
• Act as primary point of contact, screening calls and emails, drafting correspondence and maintaining effective communication channels, including creating internal/external stakeholder communications
• Assist in the execution of special projects, from research and planning to execution and follow-up
• Plan and coordinate (corporate) events, managing logistics and liaising with internal/external stakeholders
• Organise and maintain confidential files, documents and databases, ensuring accessibility and security
• Maintain positive relationships with stakeholders, clients and colleagues, representing the executive in a professional manner
• Address and resolve issues effectively, exercising sound judgement and discretion in decision making
• Provide ad hoc support as required for unforeseen tasks outside the normal scope.

How to succeed

We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we back you to develop into an even more awesome version of yourself.

As a Personal Assistant you have the following traits and experience:

• Minimum of 4 years of experience as an executive assistant or in a similar (international) role, preferably supporting senior executives
• Proven track record of successfully managing complex calendars, travel arrangements, and administrative tasks
• Experience in project management, event planning, and stakeholder relationship management
• Proficient use of strategic communication tools, including the preparation of presentations, reports and visuals
• Familiarity with office software and productivity tools, such as Microsoft Office and project management software.
• Exceptional organisational skills, with the ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills, with attention to detail and professionalism
• Proven ability to handle confidential information with integrity and discretion
• Analytical mindset with a proactive approach to problem solving and decision making
• Flexible and adaptable to changing priorities and environments, with a positive approach to challenges
• Ability to work effectively both independently and as part of a team, fostering positive working relationships
• Creative and resourceful in finding solutions and overcoming obstacles
• Excellent time management skills, with the ability to prioritise tasks and meet deadlines efficiently.

Rewards & benefits

We want to make sure that it’s possible for you to strike the right balance between your career and your private life and reward our people with a generous benefits offer and employment conditions.

Questions?

Contact the recruiter attached to the advertisement. Want to apply directly? Please upload your CV and motivation letter by clicking the ‘Apply’ button.