Job Description

At Coface, we make trade happen everyday.

Our 5,200 experts representing 80+ nationalities in 58 countries are united by a shared purpose: helping companies navigate through uncertainty by empowering them to make the right decisions and trade smarter in a complex world.

With nearly 80 years of global experience, we offer companies a full range of solutions: Trade Credit Insurance, Business Information, Debt Collection, Single Risk insurance, Surety Bonds, Factoring — all driven by a unique data patrimony, cutting-edge technology, innovation and a deep understanding of the global economy.

Joining Coface means being part of a close-knit international organization, where your ideas matter. We foster a culture of learning, collaboration and inclusion where you are given responsibilities and can see the impact of your actions.

Shape the future of trade with us. Join our Happeners!

Join us at the heart of decision-making

We are looking for a dynamic, highly organized, and proactive Personal Assistant to become a trusted partner to our CEO (Central & Eastern Europe) and Country Manager Poland.

This is more than an administrative role — it’s a unique opportunity to work side by side with senior leadership, gain exposure to strategic topics, and play a key role in ensuring our organization runs smoothly across multiple countries.

What you’ll be doing

You will be at the center of everything that matters:

• Own the CEO’s agenda – manage a complex calendar, coordinate high-level meetings, and ensure perfect execution
• Be the communication hub – connect senior stakeholders across the CER region and beyond
• Drive organization & structure – prepare meetings, presentations, and key business documentation
• Make things happen globally – coordinate international meetings, leadership events, and executive travel
• Keep governance on track – support board and corporate processes in Poland (meetings, resolutions, documentation)
• Stay one step ahead – anticipate needs, solve problems, and handle priorities in a fast-moving environment
• Ensure excellence behind the scenes – manage administrative processes, data tracking, and reporting

Qualifications

What makes you a great fit

You thrive in fast-paced environments and enjoy being one step ahead:

• Proven experience as an Executive / Personal Assistant ideally within the financial services sector
• Outstanding organizational skills and attention to detail
• Strong communication skills and confidence in working with senior leaders
• High level of discretion, reliability, and ownership
• Proactive mindset with a solution-oriented approach
• Fluent in English (written & spoken), knowledge of French would be an advantage
• Comfortable with MS Office tools (Excel, PowerPoint, Word)

Additional Information

Why you’ll love this role

• Work directly with top leadership and influence business operations
• Be part of an international, dynamic environment across the CER region
• Gain visibility, exposure, and growth opportunities
• Take on a role where no two days are the same
• Make a real impact by keeping the organization connected and running smoothly

What we offer

• Stable employment – permanent contract with a global insurance leader active in 50+ countries
• Hybrid flexibility – work in a model that fits your life
• Prime office location – modern workspace in Warsaw with excellent connectivity
• Language development – free access to Speexx (6 languages, including live sessions)
• International career opportunities – grow within a global structure and take part in cross-border initiatives
• Private healthcare & benefits – medical care, Multisport, life insurance (also for your family)
• Wellbeing & learning – access to the Multilife platform
• Additional perks – childcare support, holiday bonuses, referral program
• People-first culture – team events, CSR initiatives, and volunteering opportunities

Ready to make an impact?

Apply and become the trusted right hand to our leadership team.