Job Description

The Role

We're looking for a highly organised Personal Assistant (m/f/d) to the CEO who can navigate the complexities of a dynamic defense tech company. As the right hand to our CEO, you’ll take ownership of a diverse range of responsibilities from coordinating seamless travel itineraries and managing day-to-day priorities, to ensuring clear communication across key stakeholders.

This is a hands-on opportunity designed for someone who thrives in a fast-paced environment and is eager to grow. You’ll not only support executive operations but also gain direct exposure to high-level decision-making, with the unique chance to learn from and be mentored by the CEO.

To join our team, you should be excited to

• Organise and manage detailed travel itineraries including flights, hotels, and transfers
• Support in maintaining and updating calendars for both personal and business appointments
• Assist in planning and coordinating small-scale events, dinners, or meetings
• Assist with special projects and initiatives that reflect the dynamic nature of a tech start-up
• Manage and filter personal emails, handle calls, and assist in drafting communications when needed
• Screen and prioritise requests and inquiries
• Handle expense reports and maintain organised documentation
• Exercise a high degree of discretion and maintain strict confidentiality in all personal and professional matters
• Be available to support outside standard office hours for travel or urgent matters
• Opportunity to learn and grow directly under the CEO’s mentorship, with a strong focus on sales and business development

Your Profile

• At least 4 years of experience as a PA/EA in a similar role
• Strong organisational and multitasking skills
• Tech-savvy with proficiency in Google Workspace or Microsoft Office
• High degree of discretion, professionalism, and attention to detail
• Ability to manage tasks independently and efficiently under pressure
• Excellent communication skills in English and German are must
• Willingness to travel as required

Benefits and Perks

• Competitive salary and benefits package
• A shaping role in an emerging dual use company
• Opportunity to work with a highly innovative, international, and dynamic team
• Room for professional growth and development
• Participation in the company's success, with access to regular events, knowledge exchange and meetups