Job Description

Our client is a highly reputable, international investment management firm with representative offices in Vienna and New York. The company operates globally and offers a professional, international working environment with modern infrastructure and an elegant historic office setting in 1010 Vienna.

We are currently seeking a highly organized, reliable, and proactive personal assistant (PA) to support the owner of the firm and to assist with a variety of personal, logistical, and organizational tasks.

Your Responsibilities

• Act as a trusted gatekeeper and coordination point for personal, administrative matters.
• Coordination of day-to-day logistics, including deliveries and the organization of services for private and office matters.
• Managing travel arrangements, including flights, transportation, accommodation, and activities.
• Coordinating restaurant reservations and appointments.
• Managing reminders, and important deadlines.
• Handling invoices and payments while maintaining organized records.
• Assisting with errands and personal shopping tasks.
• Supporting personal and family-related organizational matters (appointments, school-related tasks, etc.).
• Organizing and coordinating private or small professional events.
• Ensuring the smooth coordination of personal and household-related matters.

Requirements

Your Profile

• Previous experience as a personal assistant, concierge or administrative assistant
• High level of reliability, discretion, and attention to detail.
• Strong organizational and time-management skills.
• Excellent communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Comfortable coordinating with external vendors and service providers.
• Tech-savvy with proficiency in common office and scheduling tools.
• Fluent English is required; German is considered an advantage

Benefits

Our Client Offers

• A high-trust role with close interaction with senior leadership.
• A professional and international working environment.
• Flexible working structure (part-time or alternative arrangement depending on candidate profile).
• Remote working is an option
• Elegant historic office with state-of-the-art technology and modern equipment in the heart of Vienna.
• Attractive and above-average compensation package.

If you are a proactive and highly organized individual who enjoys supporting senior professionals in a dynamic and international environment, we look forward to receiving your application