This is a remote position.

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  Providing ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions
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  Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members
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  Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite)
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  Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings
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  Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables
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  Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another
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  Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
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  Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives
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  Collating monthly reports and other strategic information required by the Directors
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  Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO
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  Preparing reports, presentations and data analysis
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  Ad-hoc administrative support to the company secretarial team as required

Requirements

Essential Skills, Knowledge & Experience

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  Degree in Business Management, Human Resources or relevant field
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  Minimum 3 - 5 years of experience
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  Training as a secretary
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  Previous work experience in the UAE is an added advantage
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  Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive
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  Experience on these specifically google travels, air BNB, Booking.com and all the other platforms.​
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  Basic knowledge of Hootsuite and Canva and Instagram.
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  Proven admin experience
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  Excellent communication skills, fluency in English, professional and friendly phone etiquette
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  Exemplary planning and time management skills
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  Exceptional organizational and multitasking skills
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  Ability to work well under pressure and meet deadlines

Personal Attributes

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  Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
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  Data driven, highly organized, and detailed oriented
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  Able to deliver as efficiently as possible without compromising quality or the customer experience
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  First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
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  Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
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  Continually improving, caring about quality, and delivering customer value

Benefits

Work Environment

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  General Work Hours: 45 hours a week with mandatory weekend availability if needed.
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  Remuneration: Gross Salary Up to LKR 200,000/-
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  Location: Remote WFH + Occasional Meets at our Colombo 05 office
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  Benefits:
  Paid leave, career upskilling opportunities, eLearning courses