Job Description

About the Opportunity

DFK Malta, in partnership with one of our clients, is seeking a highly organised and proactive Personal Assistant / Executive Assistant to support the General Manager and contribute to the continued growth of a well-established and successful business in Malta.

This is an excellent opportunity for a professional looking to work closely with senior management in a dynamic and fast-paced environment, with strong potential for career growth and development.

The Role

As a Personal Assistant / Executive Assistant to the General Manager, you will provide high-level administrative, organisational, and operational support, ensuring the smooth and efficient management of day-to-day executive activities.

This is a key position within the organisation, requiring professionalism, discretion, initiative, and the ability to manage multiple priorities.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the General Manager.
• Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.
• Prepare meeting agendas, reports, presentations, and supporting documentation.
• Draft, review, and manage correspondence, emails, and business communications.
• Act as a key point of contact between the General Manager and internal and external stakeholders.
• Screen and handle incoming calls, emails, and enquiries professionally and efficiently.
• Organise meetings, conferences, and travel arrangements, including overseas travel when required.
• Maintain accurate filing systems and confidential records.
• Assist with special projects and day-to-day business operations as required.
• Anticipate the needs of the General Manager and proactively provide support to ensure efficiency and productivity.

Requirements

• Minimum of 3 years' experience in a Personal Assistant, Executive Assistant, or similar administrative support role.
• A minimum of A-Level standard education.
• Excellent communication skills in both English and Maltese, written and spoken.
• Strong organisational, planning, and multitasking abilities.
• Exceptional attention to detail and commitment to producing accurate, professional work.
• Ability to work independently, use initiative, and exercise sound judgement.
• Strong problem-solving skills and a proactive approach.
• Ability to perform effectively under pressure and manage competing priorities.
• Excellent interpersonal skills and the ability to build strong working relationships with stakeholders at all levels.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• High level of professionalism, discretion, and confidentiality.

What's in It for You?

• A professional and rewarding career within a well-established and growing organisation.
• Direct exposure to senior management and strategic business operations.
• A supportive and collaborative working environment.
• Clear responsibilities, autonomy, and opportunities for professional growth.
• An attractive remuneration package based on experience and qualifications.
• Long-term career development opportunities.