Job Description

Personal Assistant to the Senior School Principal & School Administration Officer

Full-Time Position (1.0 FTE)

Location: Austral, NSW.

Unity Grammar is seeking a highly organised, professional and proactive Personal Assistant to the Senior School Principal & School Administration Officer to provide high-level executive support while contributing to the efficient operation of the College Administration Office.

This diverse and rewarding role combines executive support responsibilities with school administration duties, making it ideal for an experienced administrator who enjoys working in a fast-paced environment, building strong relationships, and contributing to the daily success of a thriving school community.

About the Role

The Personal Assistant to the Senior School Principal & School Administration Officer is responsible for providing confidential executive, organisational and administrative support to the Senior School Principal while also supporting front office operations, student administration, parent communication, attendance processes and general school administration functions. The successful candidate will play a key role in ensuring the smooth operation of the Principal's office and the wider administration team through effective organisation, communication and stakeholder engagement.

Key Responsibilities

Provide high-level executive and administrative support to the Senior School Principal.
Manage calendars, appointments, meetings and correspondence.
Prepare agendas, minutes, reports, presentations and school communications.
Coordinate meetings, events, assemblies and school activities.
onitor action items, deadlines and administrative priorities.
Liaise professionally with staff, students, parents and external stakeholders.
Maintain confidential records and documentation.
Support compliance and record-keeping requirements.
ovide reception and front office support when required.
Assist with attendance management, student administration and parent enquiries.
Maintain accurate records within Sentral and other school systems.
Support the preparation and distribution of school communications, notices and event information.
Contribute to the continuous improvement of administrative processes and systems.

About You

The successful applicant will demonstrate:

• Experience as a Personal Assistant, Executive Assistant, School Administrator or similar administrative role.
• Exceptional organisational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• High levels of professionalism, discretion and confidentiality.
• The ability to manage competing priorities and work independently.
• Strong interpersonal skills and a customer-service mindset.
• Confidence using Microsoft Office and school administration systems.
• A proactive, flexible and solutions-focused approach.
• Previous experience in a school environment will be highly regarded.

Why Join Unity Grammar?

• Attractive salary package.
• Salary packaging opportunities, including novated leasing.
• Access to wellbeing initiatives and staff rewards programs.
• Generous discounted school fees for eligible employees.
• Ongoing professional development and career growth opportunities.
• Individual Development Plans tailored to support career progression.
• A supportive, collaborative and values-driven workplace.
• The opportunity to make a meaningful contribution within a respected independent school.

How to Apply

Applicants must be eligible to work in Australia and hold a current Working With Children Check (WWCC). Please submit a current resume, cover letter and contact details for three professional referees. Only shortlisted applicants will be contacted.

Child Safety Commitment

Unity Grammar has a zero-tolerance approach to child abuse and is committed to safeguarding and promoting the wellbeing of children and young people. All staff are expected to actively support and uphold our Child Safe policies and practices.