Job Description

Personal Assistant – Abuja

Location: Utako Phase 2, Abuja

Employment Type: Full-Time

Experience Level: 3 – 5 Years

Salary: ₦300,000 – ₦500,000 Monthly

The Personal Assistant (PA) provides high-level administrative, organisational, and coordination support to the CEO and senior management team. The role ensures efficient scheduling, seamless communication, and effective day-to-day administrative operations within the organisation.

The PA will also provide limited support to patient communication channels (phone/WhatsApp) during the initial operational phase.

Key Responsibilities

1. Personal & Executive Support

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  Manage CEO's calendar, appointments, and daily priorities
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  Coordinate meetings, travel plans, and engagements
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  Prepare reports, presentations, and briefing documents
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  Track action items and follow up on deliverables
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  Act as a gatekeeper for executive time and communication

2. Administrative & Operational Support

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  Support daily coordination of office and facility operations
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  Assist management with administrative and organisational tasks
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  Ensure smooth workflow across departments

3. Communication & Coordination

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  Liaise with internal teams and external stakeholders
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  Draft and manage professional correspondence
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  Support engagement with partners, vendors, and service providers

4. Phone & WhatsApp Support (Initial Phase Only)

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  Respond to patient enquiries during peak periods
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  Use approved templates to ensure consistent communication
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  Support appointment scheduling and booking coordination
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  Ensure timely and professional responses

5. Systems & Process Support

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  Assist in developing SOPs, workflows, and booking systems
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  Document and standardise administrative processes
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  Support improvements in operational efficiency

6. Financial & Administrative Support

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  Assist with invoice tracking and basic reconciliations
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  Support documentation, filing, and reporting processes
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  Coordinate with finance and admin teams

7. Project & Coordination Support

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  Support operational rollouts and service expansion initiatives
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  Assist in coordinating meetings, events, and projects
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  Support stakeholder engagement activities

Qualifications & Requirements

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  Bachelor's Degree in Business Administration or related field (preferred)
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  3–5 years' experience as a Personal Assistant, Executive Assistant, or similar role
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  Experience in healthcare or service-based environments is an advantage
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  Strong organisational and multitasking skills
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  Excellent written and verbal communication abilities
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  Proficiency in Microsoft Office, Google Workspace, and communication tools
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  High level of discretion, professionalism, and attention to detail

How to Apply

Interested and qualified candidates should send their CV to:
hiring@mysigma.io

Subject Line: Personal Assistant – Utako Application