Job Description

Key Responsibilities

Executive & Business Support (80%)

• Manage complex calendars, meetings and appointments for the Director and provide administrative support to the Assistant General Manager (AGM).
• Coordinate domestic and international business travel, including flights, accommodation, visas and detailed itineraries.
• Prepare meeting materials, presentations, reports, correspondence and meeting minutes.
• Act as the key liaison between internal departments, external stakeholders and business partners.
• Monitor action items, follow up on outstanding matters and ensure deadlines are met.
• Coordinate meetings, events and business-related engagements.
• Manage confidential documents, records and sensitive business information.
• Assist with expense management, procurement and general office administration.
• Work closely with the AGM on operational matters and provide administrative support across business functions.
• During the AGM's travel or absence, coordinate ongoing operational matters, monitor priorities and ensure smooth day-to-day business operations.

Personal Support (20%)

• Manage selected personal appointments and schedules for the principal.
• Coordinate personal travel arrangements and lifestyle-related bookings.
• Assist with family logistics, reservations, gifting and special occasions when required.
• Liaise with external vendors and service providers for personal matters.
• Handle confidential personal information with professionalism and discretion.

Requirements

• Minimum 5 years' experience as an Executive Assistant, Personal Assistant or Executive Office Coordinator supporting senior management.
• Experience working in a family office, private company, or HNW/UHNW environment, or supporting C-suite executives, is advantageous.
• Exceptional organisational, planning and multitasking abilities.
• Strong communication and stakeholder management skills.
• High level of professionalism, discretion and integrity.
• Able to work independently, anticipate needs and make sound decisions.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Flexible to support occasional after-hours or urgent business requirements.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving.
• Expected salary.

We regret that only short-listed candidates will be contacted shortly.

EA Reg Number: R21102916

EA License Number: 05C3447