Job Description

Job Purpose:

The role focuses on calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality, enabling effective time and priority management.

How you will make an impact (Key responsibilities):

1. Calendar & Desk Management
2.  Manage the Chairwoman’s calendar, appointments, and meeting schedules
3.  Coordinate internal and external meetings, ensuring optimal sequencing and time utilization
4.  Screen calls, emails, and meeting requests; prioritize and route appropriately
5.  Maintain the Chairwoman’s desk, documents, and records in an organized and accessible manner
6. 2. Travel & Logistics Management
7.  Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation
8.  Prepare travel itineraries and ensure all logistics are aligned ahead of travel
9.  Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements
10.  Act as the point of contact for last-minute changes and contingencies
11. 3. Stakeholder Coordination
12.  Serve as the coordination point between the Chairwoman and internal teams, Board members’ offices, and external stakeholders
13.  Manage communication flow and follow-ups with professionalism and discretion
14.  Ensure timely coordination with the CEO’s office, leadership team, and support functions as required
15.  Handle sensitive and confidential information with absolute discretion
16.  Ensure secure handling, storage, and sharing of documents and information
17.  Exercise caution and judgment in managing access to the Chairwoman and her information 4. Planning & Administrative Support
18.  Support planning of key meetings, events, and schedules
19.  Track action items and ensure follow-ups are completed
20.  Assist with preparation and collation of meeting materials, presentations, and documents
21.  Maintain accurate records and filing systems .
22. Qualifications & Skills
23.  3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders
24.  Experience supporting Board-level or CXO roles preferred
25.  Proficiency in MS Office / Google Workspace and scheduling tools