Job Description

Purpose of the Job

We are seeking a highly organized and proactive Personal Assistant to support management in our day-to-day operations. This role is essential for ensuring efficiency and effectiveness, involving a range of administrative and organizational tasks. The ideal candidate will have exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description

• Executive diary management
• International and domestic flight bookings, and cost management
• International visa applications with supporting documentation
• International accommodation and shuttle arrangement, and cost management
• Hotel bookings and car hire, and cost managment
• Planning and coordinating of annual sales incentive trip
• Brand management within the company, and certain marketing activities
• Ad hoc marketing and event responsibilities
• Management and execution of ad hock company conferences
• Minute taking at required meetings and board meetings
• Arrangments and exceuction of VIP customer visits (Linbro Park)
• Presentation setup and compilation for EXCO and DCE meetings
• Purchasing and management of office groceries and stationary
• Purchasing of miscellaneous office supplies
• Regular meetings with suppliers related to pricing, quality and performance
• Negotiation of supplier contracts
• Monthly reporting on specific areas of responsibility
• Transportation of staff that are travelling to and from airport and/or Guatrain
• Managing the petty cash and travel expense claims
• Arranging the REDPRIDE award meetings
• Invoices for verification and approval
• Handling of certain expenses claims for the sales team
• Upload invoices on our ARIBA system
• Debit card and credit card reconsiliations every month
• Assist with events

Job Requirements - Experience and Education

• Minimum requirement is a Matric (Grade 12) qualification or similar qualification and/or experience.
• Suitable business management diploma or degree advantageous
• Previous experience within similar role
• Superior business communication skills (Spoken and Witten)
• Excellent Computer Proficiency
• Valid Code 08 driver’s license and own reliable transport

Leadership Behaviors

Building Outstanding Teams

Collaborate & break silos

Execution & Accountability

External focus

Growth mindset

Inclusion

Innovation

Setting a clear direction

Simplification

Skills

Business Acumen

Communication Skills

Stakeholder Management

Negotiation Skills

Auditing

Budgeting

Attention To Details

Organization & Planning