Personal Assistant
At Bupa, purpose meets possible. Join us and help shape a future where healthcare is more connected, more personal and more human.

We’re a global healthcare leader trusted by millions and committed to helping people to live longer, healthier, happier lives and making a better world. Healthcare is changing, and so are we. We’re investing in more clinics, better systems and smarter, more connected ways to help our customers. As we continue to expand our services and invest in innovation, you’ll help create a healthcare system that meets people where they are, responds to what they need and leaves them better than before.

Here, your work has purpose, your voice matters and your future is full of possibility.

Just imagine the impact you could make.

The purpose of this job

To provide a high level of professional administrative support to Director(s) and/or General Manager(s) within the Health Insurance business and their respective teams ensuring an efficient, organised working environment.

What you’ll need to make it possible

• 3+ years providing personal assistant support at a senior manager
• Proven ability to meet strict deadlines in an organised manner
• Proven problem identification and resolution skills

Competencies:

• Professional presence, presentation and interpersonal skills, including the ability to build rapport and trust and work with, and across team environments
• Experience in utilising judgment, confidentiality and discretion at a senior support level
• Strong stakeholder management, with the ability to engage with Executives and Business Leaders, and all people throughout the organisation to achieve shared outcomes

Technical Skills:

• Microsoft Outlook (Advanced), and Microsoft Word, Microsoft Excel, Microsoft PowerPoint (Intermediate)
• Microsoft Teams
• Accurate word processing skills with attention to detail

What you’ll be doing in this role:

• Provide high level business administrative support to the Director(s) and/or General Manager(s) within the Health Insurance business and their team by understanding the business and supporting the delivery of key priorities and deliverables.
• Extensive inbox and calendar management including coordinating meetings, preparing background information, pre-read material, agendas and recording of action items.
• Act as a point of contact for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
• Prepare presentations, written reports, spreadsheets, documents, quality assess reports and prepare ad- hoc reports as required.
• Provide timely and accurate preparation of tactical administrative support activities for the Director(s) and/or General Manager(s) and their team, including:
  • Expense management – reconcile corporate cards and expense reimbursements on a monthly basis.
  • Travel management – book travel in line with the Bupa travel policy.
  • Invoice management – raising purchase orders, payment requests, ensuring timely approval and recording of accounts and information.
  • Event management – supporting team events including catering, venue bookings and logistics.
  • Recruitment management – onboarding/offboarding of all new starters within the team.

Why you’ll love it?

We support our people to be the healthiest and happiest versions of themselves.

If this sounds exciting, we’d love to hear from you. Let’s shape the future of healthcare, together.

At Bupa your wellbeing, identity, and personal story are respected and valued. We are continuing to build teams that reflect the diversity of the communities we serve. Bupa is committed to providing equal opportunities and fostering a workplace and environment that is free of discrimination, bullying and harassment.

We actively encourage applicants from all backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, and LGBTQIA+ applicants.

We are dedicated to removing barriers to participation. If you need any reasonable adjustments during the recruitment process, or if you’d like to discuss how this role can be flexible for you, please let us know so we can support your participation on an equitable basis.