This is a remote position.

Operating within an established international public affairs and public relations consultancy, this remote role provides high-level administrative and strategic support directly to the Managing Director, for 10 hours per week. The position is essential for streamlining executive engagements, optimizing day-to-day operations, and maintaining seamless communication with high-profile external stakeholders, including politicians and media figures. It offers an excellent opportunity for a proactive professional to manage critical administrative workflows within a high-output, reputation-driven environment.

Key Responsibilities

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  Executive & Diary Management:
  Provide comprehensive, proactive support to the Managing Director by managing a complex diary, scheduling meetings, making travel arrangements, and prioritizing incoming calls and requests.

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  Inbox & Correspondence Control:
  Monitor company emails, screen communications, and handle sensitive or confidential information with the utmost discretion and professional judgment.

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  Stakeholder Liaison:
  Serve as a key point of contact to coordinate interactions and build professional relationships with senior clients, politicians, public officials, representative bodies, and media contacts.

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  Office & System Administration:
  Maintain and update secure internal filing systems, contact databases, and stakeholder records to ensure data integrity and audit readiness.

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  Operational Coordination:
  Organize and coordinate internal team meetings, assist with executive workshops, track meeting action items to ensure rapid resolution, and support client-facing meetings and logistics.

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  Financial & Supplier Support:
  Manage executive expense processing, coordinate with external suppliers, and assist with basic operational compliance workflows.

Requirements

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  Proven experience as an Executive Assistant, Professional Assistant, or Personal Assistant supporting senior leadership or executive-level directors.

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  Demonstrated history of handling highly confidential correspondence, governance processes, and sensitive information with strict discretion.

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  Strong experience in stakeholder liaison, with the confidence and emotional intelligence to engage with high-profile individuals and public figures.

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  Exceptional organizational and time-management skills, with a proven ability to manage multiple priorities under pressure and meet tight deadlines.

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  Outstanding written and verbal communication abilities, with strong attention to detail and proofreading capabilities.

Preferred Qualifications

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  Previous experience operating within a corporate, public sector, regulated environment, or professional services consultancy.

Required Software Skills

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  Microsoft Office Suite (Advanced Word, Excel, PowerPoint, Outlook)

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  Microsoft SharePoint & Microsoft Planner

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  Experience with CRM, stakeholder database tools, or specialized project management systems is advantageous.

Benefits & Culture

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  Collaborative, solutions-focused, and highly professional international environment.

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  Exposure to senior-level decision-makers and high-profile public affairs projects.