Job Description

[What the role is]

IMDA is recruiting for a Personal Assistant to provide comprehensive administrative and operational support to Directors and their Divisions.

[What you will be working on]

• Manage the full spectrum of secretarial duties, including scheduling meetings and managing Directors' calendars
• Assist with expense claims for Directors
• Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting
• Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
• Act as the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure
• Provide support and logistics arrangement for events/programmes organised by the respective Division eg team building events
• Cover duties for other Personal Assistants when required eg during their leave periods
• Assist in any ad-hoc duties as assigned

[What we are looking for]

• Related working experience with more than 5 years in office management and administrative support. Experience in public sector will be an added advantage
• Ability to organise and meet deadlines with minimal supervision
• Discretion and trustworthiness, particularly the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
• Flexibility and adaptability to a fast-paced environment

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