Job Description

We are seeking a highly dependable and proactive Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.

The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment. Weekend availability, particularly on Saturdays, is a plus but not required.

Responsibilities

• Join live calls to take dictation and detailed notes
• Read emails, text messages, and other correspondence aloud during travel times
• Track to-dos, reminders, and important follow-ups to keep the owner organized
• Update and maintain spreadsheets, logs, and administrative files
• Provide light administrative support as needed, such as scheduling and reminders

Requirements

• Excellent English and strong active listening skills
• Highly responsive, dependable, and detail-oriented
• Comfortable working in real-time, fast-paced situations
• Organized, proactive, and tech-savvy (Google Sheets, Gmail, and related tools)
• Prior experience supporting executives or business owners is a plus
• Flexibility to occasionally work on Saturdays is a plus

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility
• Paid Time Off
• Health Maintenance Organization (HMO) coverage
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

Learn More

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