Job Description

Job Responsibilities

• Provide high-level administrative and secretarial support to the Managing Director, ensuring all tasks and communications are handled efficiently and professionally.
• Manage the Managing Directors daily schedule, including arranging internal and external meetings, travel itineraries, appointments, and calendar management.
• Prepare, draft, and proofread business correspondence, presentations, meeting minutes, and reports with accuracy and attention to detail.
• Organize and maintain an effective filing system for confidential documents, particularly for HR and leadership-level matters.
• Coordinate with internal departments and external stakeholders on behalf of the Managing Director to ensure smooth communication and follow-ups.
• Handle confidential and sensitive matters with discretion and maintain a high level of professionalism at all times.
• Assist in the execution of special assignments, company initiatives, or events as directed by the Managing Director.
• Provide general administrative support for the office as needed, ensuring day-to-day operations run smoothly.

Job Requirements

• Minimum 5 years of proven experience in a Personal Assistant or Executive Assistant role, preferably supporting C-level or senior management.
• Exceptional verbal and written communication skills in English, with the ability to engage with stakeholders at all levels.
• Excellent organizational and multitasking abilities, able to prioritize tasks in a dynamic and fast-paced environment.
• High level of discretion, integrity, and confidentiality when dealing with sensitive information or corporate matters.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong document formatting and presentation skills.
• Detail-oriented and proactive, with the ability to anticipate needs and solve problems independently.
• Strong interpersonal skills and a team-player attitude, with a mature and professional demeanor.
• Flexibility to handle ad-hoc duties and adapt to shifting priorities when required.

Please send your updated CV to james.teo@peopleprofilers.com if the role is relevant to your experience.

Due to the volume of applications, we regret to inform that only shortlisted candidates will be notified.