Job Description

PERSONAL ASSISTANT

Job Responsibilities

Arrange and coordinate the meetings for Facilities Management Manager and the Department.

Schedule appointments and coordinate arrangements for meetings and conferences.

Monitor and coordinate the Departments Training requirement, seminars and annual leave.

Prepare the Departments reports for the weekly management meeting.
Generate KPIs reports for 3 sections in all locations within the Department in weekly basis.

Prepare the official documents in Arabic and English such as letter for Traffic Department, letter for Ooredoo and any other related documents.
Prepare petty cash and create SAP requisitions for the Departments office supplies and any other related request.

Send email communication regarding routine Pest Control in Client facilities, Fire Alarm Preventive Maintenance, implementation of Department MOCs, approved procedures and any other related issues.

Maintain records of Departments office files in accordance with internal procedures.
Facilitate the signatories of Departments documents.

Capable of prioritizing tasks, multi-tasking and time-management.
Speak and write proficiently in Arabic and English.