The primary objective of this role is to provide daily personal assistant and administrative support to non-executive directors.
Manage diaries and schedule appointments.
Organise filing and minute-taking.
Screen and direct calls appropriately.
Prepare reports and presentations.
Type and format documents, primarily in Word and PowerPoint.
Manage emails and correspondence.
Arrange local and international travel.
Coordinate external off-sites and strategy sessions.
Organise and attend meetings, ensuring all necessary materials are prepared.
Source and order stationery and office equipment.
Coordinate and manage projects.
Resolve queries and handle various ad-hoc responsibilities within the division.
Compile electronic meeting packs and reports according to the style guide.
Prepare meeting agendas and coordinate the signing of resolutions.
Ensure timely delivery of documents (internal and external).
Maintain statutory company registers and prepare documents for AGMs.
Assist with the certification of documents, including stamping and dating.
Confirm directors' availability on a weekly basis.
Support other directorships and declaration of interest schedules.
Answer general queries related to company documentation.
Act as a team resource to assist company secretaries, other PAs, and support staff.
Strong attention to detail and a commitment to confidentiality.
High computer literacy with strong skills in Word, PowerPoint, and Outlook; basic Excel knowledge is advantageous.
Excellent typing skills and strong written and verbal communication abilities.
Ability to organise, prioritise, and resolve problems effectively.
Comfortable interacting at a senior level while maintaining confidentiality.
Proven ability to work collaboratively in a fast-paced environment.
Relevant experience as a personal assistant supporting management and teams.
Relevant qualification in administration or a related field.
We seek creative, talented people with passion, energy, and stamina, who collaborate unselfishly.
Boardroom Appointments is a global specialist in Recruitment, Contract Staffing, Project Staffing, Temporary Employment Solutions, Training, HR Consultancy and Expatriate Mobility that operates extensively in Africa, EMEA, America, and Europe.
We have been industry leaders since 1989. Our dynamic team of recruitment and labour professionals has serviced hundreds of clients and placed thousands of candidates in various industries across the globe. We have gained invaluable insight and experience into global market trends and human resource workings.
We have specialized divisions that enhance our ability to service all clients in the following industries:
- FMGC
- Finance, Banking and Insurance
- Manufacturing and Processing
- Oil and Gas, Mining, Engineering and Construction
- Medical, Pharmaceutical and Health Care
- Logistics and Supply Chain
- Information Technology, Media and Telecommunications
- Waste Management and Sanitation Services
- Renewable and Alternative Energy
- Retail and Commercial Property
- Agriculture and Production
- Government and Public Services
- Call Centre and Customer Support Services
Today, Boardroom Appointments has a global candidate database and network, servicing clients around the world with all their Human Capital needs.
This experience allows clients to rely on us FULLY for all their talent needs, both permanent and temporary, while they focus on their core business.
We custom design solutions to perfectly fit our client's recruitment needs and form long-lasting relationships based on quality service and flawlessly fulfilled deliverables.
Our team is comprised of passionate and driven individuals who strive to maintain the best and most professional service to our clients.
We are focused, passionate, and we love what we do.
