Job Description

Job Summary

The Permit/Project Specialist is responsible for permitting activities and supporting store refresh, remodel, relocation, and select new store development projects across MINISO USA. This role serves as a key point of contact between internal stakeholders, landlords, municipalities, contractors, architects, and vendors to ensure required permits, inspections, licenses, and approvals are obtained accurately and within project timelines.

The ideal candidate is highly organized, detail-oriented, proactive, and experienced in permitting, project coordination, or retail development. This individual will support projects from planning through completion, maintain accurate project and permitting documentation, track timelines and approvals, and help ensure projects remain compliant with applicable regulations and company requirements.

Essential Job Functions

Project & Store Development

• Support and manage multiple store refresh, remodel, relocation, and development projects simultaneously.
• Develop and maintain project schedules, milestones, budgets, and rollout plans.
• Coordinate project execution from planning through completion.
• Partner with Operations, Visual Merchandising, IT, Procurement, Construction, and Store Leadership teams to ensure successful project delivery.
• Monitor project progress and provide regular status updates to leadership.
• Identify project risks and implement solutions to minimize delays and cost impacts.
• Support new store development initiatives, including turnover coordination and pre-opening readiness.
• Ensure projects are completed in accordance with company standards, brand requirements, and operational needs.

Permitting & Regulatory Compliance

• Coordinate and manage permitting activities for new stores, remodels, refreshes, signage, food service operations, and maintenance projects.
• Prepare, submit, and track permit applications with local municipalities and governing agencies.
• Ensure all permits, inspections, licenses, and approvals are secured within project timelines.
• Maintain permit logs, inspection schedules, certificates, and compliance documentation.
• Monitor permit expiration dates and renewal requirements.
• Stay informed on local building codes, zoning regulations, ADA requirements, and permitting procedures across multiple jurisdictions.
• Ensure all projects comply with applicable federal, state, and local regulations.

Vendor & Stakeholder Coordination

• Coordinate with landlords, architects, engineers, contractors, and consultants to facilitate project execution and permit approvals.
• Coordinate with Real Estate, Construction, Maintenance, and external partners to obtain required documentation.
• Maintain communication between internal stakeholders and external vendors throughout project lifecycles.
• Resolve permitting, construction, and project-related issues in a timely manner.
• Coordinate fixture, equipment, and project material deliveries to support project schedules.
• Monitor vendor performance and project deliverables.

Reporting & Administration

• Maintain organized digital records of permits, inspections, approvals, and project documentation.
• Develop and maintain project tracking reports, schedules, and dashboards.
• Prepare project updates and permit status reports for leadership.
• Ensure accuracy and completeness of all project and permitting records.

Process Improvement

• Identify opportunities to improve permitting workflows and project execution processes.
• Assist in developing standardized procedures, checklists, reporting tools, and best practices.
• Support continuous improvement initiatives within the Store Development team.

Additional Qualifications

• Experience managing retail remodels, refreshes, relocations, or multi-site construction projects preferred.
• Retail industry experience highly preferred.
• Experience supporting national store rollout programs preferred.
• Familiarity with building permits, signage permits, health permits, certificates of occupancy, and business licensing requirements preferred.
• Strong understanding of municipal permitting processes and construction documentation.
• Experience managing multiple projects simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office Suite and project management software.
• Excellent organizational, communication, and stakeholder management skills.
• Strong problem-solving abilities and attention to detail.

Education & Experience

• Bachelor's degree in Construction Management, Business Administration, Project Management, Architecture, Engineering, or a related field preferred; equivalent work experience may be considered.
• 2-4+ years of experience in retail development, store construction, permitting, facilities management, or project management.

Pay Range

USD $70,304.00 - USD $80,000.00 /Yr.