Job Description

Summary/Objective

The Permit Coordinator is responsible for coordinating, obtaining, tracking, and maintaining permits required for company projects. This position will work closely with municipalities, cities, counties, project managers, field personnel, and internal administrative teams to ensure all required permits are obtained accurately and in a timely manner. The ideal candidate is highly organized, detail-oriented, comfortable communicating with government offices, and able to manage multiple permits and projects simultaneously.

What you can expect from Pipe View America

• The opportunity to work closely with and be supported by the best operations and administrations teammates in the sewer inspection / location industry
• A company that calls you a teammate, not an employee
• A workplace that “Respects Everyone” and recognizes hard work
• A workplace that understands the life balance and puts family first
• A company with a reputation of listening to clients and creating solutions for them
• A company that measures customer deliverables and experiences every week to “Drive Accountability” and “Ensure Exceptional Experiences”.
• “Promote Safety” is our number one Core Value

Essential Duties & Responsibilities

• Research and identify required permits for projects based on municipality, county, project scope, and applicable regulations.
• Prepare, submit, and follow up on permit applications with municipalities, cities, counties, and other governing agencies.
• Communicate with permitting departments and municipal offices regarding application requirements, fees, inspections, approvals, and outstanding documentation.
• Monitor permit applications from submission through approval and issuance.
• Track permit status, expiration dates, fees, and other important deadlines.
• Maintain accurate and organized records of all permits, applications, approvals, and related documentation.
• Coordinate with Project Managers, Operations, Field Supervisors, and other departments to obtain information needed for permit applications.
• Review permit requirements and ensure applications are complete and accurate before submission.
• Coordinate required inspections and communicate inspection requirements and scheduling information to the appropriate team members.
• Obtain copies of approved permits and ensure they are distributed to the appropriate personnel.
• Follow up on delayed, rejected, or incomplete permit applications and resolve issues when possible.
• Maintain a permitting spreadsheet, database, or tracking system to provide accurate project updates.
• Assist with researching municipal requirements, ordinances, fees, and permitting processes.
• Ensure permits are renewed or extended when necessary.
• Maintain professional relationships with municipal and governmental contacts.
• Assist project teams with questions regarding permitting requirements and status.
• Perform other administrative and operational duties as assigned.

Education and Experience

• HS Diploma.
• 1–3 years of experience in permitting construction administration, project coordination, or a similar role.
• Familiarity with municipal permitting processes and requirements.
• Experience working with multiple municipalities or jurisdictions.
• Knowledge of construction, utility, excavation, right-of-way, or infrastructure permitting is a plus.
• Previous experience with municipal permitting, construction permitting, utility permitting, project coordination, or a related administrative role preferred.
• Experience working with cities, municipalities, counties, or other government agencies is a plus.
• Comfortable communicating by phone, email, and in person with municipal personnel

Requirements

Salary

$50,100 / Annually

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to

5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. and must work 40 hours each week to maintain full-time status. Extended hours may be required based on the business need.

EEO Statement

Pipe View America is committed to diversity and equal opportunity in its employment practices.