Job Description

Job Title: Permit Manager – Small Works Manager – H&S Champion

Business Sector: Bloomberg

Location: 3 Queen Victoria Street, London EC4N 4TQ

Permit Manager

• Administration of client e-permit system.
• Review and feedback approval of supplier / contractor RAMS and permit application.
• Ensure contractors have completed their company and engineers profiles within the permit system.
• Creation of all Cyan access badge requests for BGIS contractors submitted according to names on permits.
• of all works ensuring that there are no works clashing within same areas of building.
• Attend site permit meetings with client / contactor.
• Adding isolations details incl. smoke detection / sprinklers / electrical / mechanical to the permit.
• Accessing site fire alarm panel to ascertain smoke head isolation details.
• Raising SDSK tickets for sprinkler, fire and M&E isolations for relevant party.
• Member of BGIS site management team.
• Inspection of works to ensure compliance with submitted permit.

H&S Champion

• H&S qualification, minimum IOSH Managing Safely.
• Management of BGIS H&S systems on portal.
• Point of contact for all internal and external audits.
• Ensure all documentation is reviewed annually.
• Attend client vendor monthly H&S forum.
• Attend BGIS quarterly H&S Champions meetings.
• Oversee BGIS toolbox programme and attend engineers Toolbox Talks during day shifts.
• Provide required H&S information for monthly client and internal reporting
• Carry out regular site inspections with team members and reporting hazards near misses etc

Small Works coordinator

• Liaise with key stakeholders to determine the scope of works and understand impact
• Provide quotes to client for approval via Astea system.
• Raise finance SDSK tickets to obtain client approval.
• Liaising with contractors for submission of quotes.
• Updating of small works finance tracker.
• Attend weekly small works meeting with client and provide timely updates.

Accountabilities

Reporting to the Account Director

Person Specification

Education A good basic education is essential, with good written and spoken English and basic Mathematics skills.

Training Formally trained in an engineering maintenance discipline to City and Guilds level 3 or the equivalent NVQ.

Experience Engineering / technical background.

Experience working in high profile, client facing corporate environments.
H&S qualification, minimum IOSH Managing Safely.

Knowledge of e-permits system is desirable but not essential.

Aptitudes

Excellent verbal and written communication skills.

Quick to learn new systems.

Ability to work with Word and Excel.

Character

• Good motivational and influencing skills.
• An ability to analyse a problem without dwelling on the issues to find solutions and opportunities rather than difficulties and limitations.
• Proactive approach to tasks, deadlines and workload. Never waiting to be asked, able to recognise a need and stepping forward to meet that need.
• Effective communicator comfortable and confident speaking and presenting at all levels, whether that be with our engineers, management or client.

• Able to interact with vendors representatives at all levels in a professional way.

Circumstances

This is not an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.