Job Description

Work smart, have fun and make an impact!

EcoVadis is the leading provider of business sustainability ratings. Our solutions are backed by an international team of experts and powerful technology. We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.

Why apply to EcoVadis? Be a part of the global sustainability change in business. Grow your career. Work with extraordinary people. Feel valued for your contribution.

Learn more about our team and culture on EcoVadis careers page

About the Role:

We are seeking a skilled and detail-oriented HR Process Specialist to join our team. This role is responsible for the integration, security configuration, and ongoing maintenance of the Workday HCM system and other HR technologies, ensuring secure, compliant, and efficient operations. The specialist will lead the design and administration of security frameworks, including security groups, access controls, and role-based permissions.

A key focus of this role is managing and optimizing integrations between Workday and enterprise platforms, ensuring secure data exchange, system stability, and seamless connectivity across global environments. The specialist will oversee continuous monitoring, troubleshooting, and enhancement of HR systems, while driving governance practices to safeguard data integrity, regulatory compliance, and operational reliability.

In addition, this role will contribute to the evolution of HR towards an AI-first operating model, identifying opportunities to leverage AI and automation to streamline HR processes, improve data-driven decision-making, and enhance employee experience. The specialist will work closely with both HR and IT teams to ensure that AI initiatives are aligned with system capabilities, data governance standards, and enterprise architecture.

The ideal candidate will play a critical role in strengthening system integrations, reinforcing security controls, and sustaining HR technology infrastructure, while also supporting the transformation of HR processes through AI-driven innovation. This position requires a proactive mindset, strong technical expertise, and the ability to collaborate across teams to deliver reliable, secure, and forward-looking HR solutions.

Responsibilities:

System Configuration and Management

• Audit, configure, and maintain Workday security groups, user permissions, and role-based access controls.
• Design, configure, and maintain organizational hierarchies, cost centers, and reporting structures.
• Configure, optimize, and maintain Workday business processes and workflows to improve efficiency and compliance.
• Apply regular system patches and updates to ensure optimal performance and security.
• Test and implement new features and enhancements in collaboration with stakeholders.
• Troubleshoot and resolve technical and integration issues, conducting root-cause analysis and recommending solutions.

Collaboration with Global HR Teams

• Partner with HR Operations to streamline employee lifecycle events (onboarding, promotions, terminations…).
• Ensure Workday configurations align with HR processes and employee data updates.
• Collaborate with HR stakeholders to design, configure, and optimize business processes and workflows that drive automation and efficiency.
• Continuously identify opportunities to simplify HR operations through process improvements and system enhancements.
• Provide technical training, documentation, and support for HR teams and end-users.
• Support HR in addressing functional questions and troubleshooting issues.

Collaboration with IT Teams

• Lead the design, configuration, and maintenance of integrations between Workday and other enterprise systems (ERP, DataLake, LMS, CRM, Slack, EntraID, etc.).
• Work closely with IT and Integration teams to manage API connections and data mapping.
• Troubleshoot and resolve integration issues, ensuring seamless connectivity and synchronization.
• Ensure compliance with data security and privacy regulations (GDPR, SOC2).
• Collaborate with IT teams on system audits, monitoring, and performance improvements.

Technical Support

• Provide technical support to HR and IT stakeholders for Workday and other HR systems.
• Conduct root-cause analysis for recurring technical problems and recommend long-term solutions.
• Deliver technical training and create detailed documentation to facilitate effective system use.
• Act as a point of escalation for complex system issues requiring cross-team collaboration.

Administration of Other HR Systems

Act as the functional specialist for HR systems outside of Workday, supporting HR teams in the effective use and evolution of these platforms while collaborating closely with IT for technical administration.

Functional Administration & Support

• Provide functional administration and user support for HR systems within the enterprise technology landscape in collaboration with IT.
• Serve as the primary functional point of contact for HR stakeholders, translating HR operational needs into system requirements.
  

Coordination with IT for Technical Management

• Work with IT teams responsible for system configuration, integrations, access management, and platform operations.
• Help define functional requirements for system configuration changes, enhancements, and integrations.
• Participate in testing and validation of system changes implemented by IT.
  

Data & Process Consistency

• Ensure functional consistency of HR processes and data across Workday and other HR platforms.
• Collaborate with IT on data governance, reporting requirements, and integration validation.
  

Training & Documentation

• Develop and deliver functional training and documentation to HR users.
• Promote best practices in system usage and HR process standardization.

Qualifications

• 4+ years experience working with Workday HCM, including security groups, business processes, workflows, and integrations.
• Strong knowledge of organizational structures, cost centers, and HR lifecycle processes.
• Experience administering other HR systems and supporting cross-platform integrations.
• Familiarity with data security and privacy regulations (GDPR, SOC2).
• Strong problem-solving skills and ability to troubleshoot complex technical issues.
• Excellent documentation, communication, and collaboration skills.
• Workday HCM certification or related module certifications.
• Experience with enterprise IT systems, API management, and integrations.
• Knowledge of ITIL and ITSM frameworks.
• Foundational understanding of AI concepts and applications, with the ability to recognize opportunities for leveraging AI to improve HR processes and decision-making.
• Proficient level of English.

Additional Information

• Offer available to candidates currently eligible to live and work in Poland
• Location: Hybrid in Warsaw (8 days per month in the office)
• Contract of Employment
• The salary range will be shared following the technical assessment stage of this recruitment process

In return for your expertise, we offer:

• Support with all the necessary office and IT equipment
• Flexible working hours
• Wellness allowance for mental and physical wellbeing
• Access to professional mental health support
• Referral bonus policy
• Learning and development
• Sustainability events and community involvement
• Peer recognition program
• Employee-led resource groups
• Optional (fully covered or co-financed) health care and life insurance
• Multisport card
• Multikafeteria
• Lunch card
• Hybrid work organization
• Remote work from abroad policy
• Internet and Electricity bill allowance
• Additional day for community service when volunteering

Our hiring team looks forward to reviewing your CV, in English, with a guaranteed response to every application. A new job with purpose awaits you!

Don’t fit all the criteria but still think you’d be a good candidate? Please apply anyway to give our hiring team the opportunity to assess your skills and to learn more about what you could bring to EcoVadis. We’re interested in hiring capable people, regardless of professional and educational background.

Can the hiring process be adjusted to suit my needs? Yes. We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.

Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect. EcoVadis commits to equity, inclusion and reducing bias in our hiring processes. EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).