Job Description

People Operations Manager (m/f/d)

Berlin

Hi 👋 I’m Tamta, Global People & Culture Lead at Kayzen and I’m looking for a People Operations Manager to join our People team in Berlin 🙌

If you enjoy building structure, creating great employee experiences, and keeping both HR operations and office life running smoothly — this might be for you.

About Kayzen

Kayzen is a B2B SaaS platform that enables companies to run mobile in-app programmatic marketing in-house. In simple terms: we help companies automate the buying and selling of digital ads in real time — while giving them full ownership of their tech stack and performance data. That means more transparency, efficiency, and control. We’re an international, distributed team — with Berlin and Bangalore as one of our key hubs.

The Role

Based in Berlin (at least 3 days/week in-office),you’ll be the operational backbone of our People function - ensuring smooth HR processes across the employee lifecycle while also helping maintain an organized, welcoming office environment. You'll partner closely with People, Finance, and leadership team to create a seamless employee experience from pre-onboarding to offboarding.

Your Responsibilities & Impact

People Operations

• Own HR processes across the employee lifecycle (pre-onboarding to offboarding)
• Prepare employment documents (offer letters, contracts, reference letters)
• Manage payroll input and collaborate closely with Finance team
• Maintain accurate, compliant, and confidential personnel records in our HRIS (Personio)
• Coordinate performance review and feedback cycles (via Leapsome)
• Improve HR policies - because "that's how we've always done it" isn't good enough
• Prepare regular and ad-hoc HR reports
• Ensure compliance with German labor law and workplace regulations

Office & Culture

• Act as the go-to person for Berlin office operations
• Manage office supplies, vendors, and general administration
• Organize company events, workshops, and team gatherings
• Support workplace safety topics and external service providers

IT Coordination

• Manage equipment logistics for onboardings and offboardings for our global team
• Coordinate user account setup and basic IT logistics
• Liaise with external vendors when needed
• You don't need to be an IT expert - just the person who gets things sorted

What Success Looks Like

• HR operations run smoothly and efficiently
• Payroll, documentation and reporting are always accurate and on time
• Employees feel supported throughout their lifecycle
• Our Berlin office remains an organized and welcoming space
• Processes are continuously improved, not just maintained

You Might Be a Great Fit If You

• Are based in Berlin and can work in-office at least 3 days per week
• Have at least 2+ years of hands-on experience in People Operations / HR Generalist roles
• Have experience in a fast-paced, international environment
• Have experience automating processes and integrating AI into your daily workflow
• Understand German employment law and HR best practices
• Are structured, detail-oriented, and highly reliable
• Communicate fluently in German and English
• Enjoy taking ownership and working hands-on across HR and operations
• Feel comfortable coordinating basic IT topics or external vendors
• Hold a Bachelor's degree in HR or related fields

Why Join Kayzen?

• Real ownership from day one
• Direct access to top management and an extremely “visible” role
• Exceptional career growth and learning opportunity
• A fun, driven, and multinational team located across Germany, India, UK, Argentina, Ukraine, Spain and many more countries
• A 500-dollar home-office setup budget
• A 1000-dollar annual learning and development budget
• 26 vacation days/year