Job Description

Job Location: SEATTLE, WA 98134
Salary Range: $55,000.00 - $65,000.00 Salary/yearDCG ONE is one of the largest privately held marketing service providers in the country. Based in Seattle, with locations in NYC and Maryland, we help companies deliver their brand worldwide through creative, print, and fulfillment services.
ABOUT THE ROLE
The People Operations Coordinator plays a key role in supporting the daily functions of the People Operations (HR) team, helping to ensure a smooth and positive experience for all employees. This position is responsible for maintaining accurate employee records and HRIS systems, assisting with recruitment and onboarding, supporting compliance and reporting efforts, and contributing to employee engagement initiatives.
The ideal candidate is detail-oriented, highly organized, and able to handle sensitive information with discretion, all while thriving in a fast-paced, dynamic environment.
If this sounds like a fit for your skills and interests, we encourage you to apply!
BENEFITS
- Paid Time Off
- Medical, Dental, Vision
- Life/AD&D Insurance
- 401(k) with matching
- Accident Insurance
- FSA, HSA
- 9 Paid Holidays
- Monthly Cookie Days!
RESPONSIBILITIES
- Coordinate and maintain employee records in HRIS and personnel files, ensuring accuracy and confidentiality, including medical and I-9 files (both paper and digital).
- Respond to general employee questions regarding policies, procedures, and HR systems.
- Administer employee changes in HR systems and ensure proper documentation and filing of transfers, promotions, job changes, salary adjustments, etc.
- Assist with benefits administration, including enrollments, terminations, and employee inquiries.
- Ensure HR policies and procedures are consistently applied and compliant with federal, state, and local laws.
- Assist in preparing and generating HR reports, conducting research, and supporting data requests for audits or compliance as needed.
- Maintain knowledge of HR laws, regulations, DEIA practices, and accessibility standards.
- Support recruitment efforts by posting job openings (including internal and external job boards and university career sites), coordinating interviews, and communicating with candidates.
- Assist with onboarding and offboarding processes, including background checks, orientation sessions, and exit procedures.
- Assist with planning and execution of company events and employee engagement programs.
- Track temporary employee status and assignments.
- Perform clerical tasks including scanning, filing, mailing, and emailing.
- Provide backup to the receptionist for front desk coverage as needed.
- Maintain confidentiality and exercise discretion in all HR-related matters.
- Perform other duties as assigned.
QUALIFICATIONS
- At Least Two (2) years of human resources administration or related experience
- At least three (3) years of experience performing administrative duties.
- Excellent oral and written communication skills
- Proficiency in MS Office programs
- Must be able to handle sensitive information and maintain confidentiality
- Must be able to complete and pass a Public Trust Security Clearance
- Able to take initiative, work independently, and follow instructions with minimum supervision
- Familiarity with HRIS platforms (e.g., ADP, Paycom, UKG, etc.) is preferred
ESSENTIAL ABILITIES
- Strong Organizational Skills
- Strong ability to act with integrity, professionalism, and confidentiality
- Initiative and Independence
- Self-Motivation
- Customer/Client Focus
- Excellent verbal and written communication skills
- Excellent interpersonal, negotiation, and conflict resolution skills
- Excellent time management skills with a proven ability to meet deadlines
- Problem Solving/Analytical Skills
- Technical Skills
- Multi-Tasking and Prioritizing Skills
- Attention to Detail
- Collaboration and Teamwork
- Flexibility & Adaptability
PHYSICAL REQUIREMENTS
- Prolonged sitting and extensive data entry and typing
- Minimal lifting of office equipment and supplies
- May be required to frequently lift up to 25 lbs
- Hand dexterity and strength
- While performing the duties of this job, the employee is regularly required to talk and hear.
- Prolonged standing for extended periods of time.

WORK ENVIRONMENT
This position is predominantly held in a clerical environment and may also work or access the production floor in an industrial warehouse setting.
- This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
- While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The noise level in the work environment can be loud.
Equal Employment Opportunity & At-Will EmploymentDCG ONE does not tolerate discrimination of any type and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, natural origin, age, disability or medical condition, sexual orientation, marital status, veteran status, or any other considerations made unlawful by Federal, State, or local laws. We believe in providing eligible and qualified employees with opportunities to advance. DCG ONE is an at-will employer.