Job Description

• Take this opportunity to join a pivotal People & Development team at a top tier law firm
• Varied role as first point of contact for our people, utilising your genuine interest in an HR function within a high performance, high expectation culture
• Bring your foundational knowledge in HR, along with exceptional administration and communication skills, to a role and firm that will value your pride in excellence, and nurture your learning and development

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Role Detail

Based in Sydney CBD, as part of the wider national P&D team, you will join the ‘P&D Hub’ in the Workplace Experience team. The P&D Hub brings together our core processes and supports the full employee lifecycle. The administrative support provided focusses on a variety of P&D related processes, systems, reporting, projects and general support.

Our P&D Coordinators operate as a single, connected cohort ensuring a consistent and high-quality service across the firm. While centrally aligned through the P&D Hub to ensure national consistency, Coordinators are intentionally aligned to the business, enabling deeper understanding, and providing opportunities for stretch and building deep relationships.

Reporting to the Senior P&D Projects Manager, and working very closely with the P&D National Manager and Centre Manager Sydney, key responsibilities will include:

• Providing first line support to all general inquiries relating to P&D policies, procedures, processes and systems.
• Supporting the P&D Business Engagement team with the employee life cycle including change of employment letters, emails, system updates, communication between P&D and client groups.
• Ensuring accurate and timely processing of all employee data in Workday, including onboarding, employment changes and reporting, while maintaining data integrity and collaborating with internal teams/stakeholders to support accurate system reporting
• Preparing and providing accurate and timely ongoing and adhoc reports as required
• Assisting the Resourcing team onboarding new employees and implementing ‘new starter’ process and coordinating induction programs.
• Ensuring that the administrative accountabilities, such as movements relating to the employee lifecycle are accurately adhered to in line with policies and procedures
• Ensuring employee electronic files are accurate and kept up to date
• Referring/escalating P&D related issues and inquiries to the relevant person
• Assisting the Business Engagement team with a broad range of general P&D related activities e.g. Remuneration, Policy, and Learning & Development requirements.
• Supporting the Business Engagement team with annual events such as performance reviews and annual salary review activities.

About You

Our P&D roles need collaborative, curious thinkers, who can connect the dots and deliver with excellence. In a high-performance culture like Mallesons, you will have the ability to respond quickly, accurately and enhance the day‑to‑day people experience. Contributing to a positive, engaged and inclusive workplace culture, you will bring:

• Experience (and interest) in an administrative role within legal, professional services or in a human resources function
• Proficient understanding of Microsoft Office, Word, Excel, Outlook and PowerPoint
• Solid and highly developed organisational skills with exceptional attention to detail
• Strong time management skills
• Professionalism and sensitivity when dealing with people situations
• Demonstration of confident verbal and written communication skills
• A positive, open and flexible approach to dealing with people and situations
• Ability to form solid relationships both internally and externally with professionalism and ease
• Qualifications in Human Resources or other relevant field of study with knowledge of the legal or professional services environment will be looked on favourably
• General working knowledge of Workday or other HRIS tools will be looked on favourably

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

Applications close 5pm Sunday 24th May 2026.

If you have any questions or need any further information, please don’t hesitate to reach out to Bridget on 02) 9296 3563.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com