Job Description

JOB TITLE: People & Culture Manager
TEAM/PROGRAMME: People & Culture LOCATION: Head Office, Yangon
Number of Position: 1
Grade: NAT 2
Type of Contract: Fixed Term

CHILD SAFEGUARDING:
Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

ROLE PURPOSE: Under the supervision of the People & Culture Director, you will be managing the operational delivery of People & Culture activities for the entire country programme.
SCOPE OF ROLE:
Reports to: People & Culture Director

Direct Reports: P&C Officers, P&C Coordinator

Travel: 30% Travel
Key accountabilities

Recruitment
• Oversee all national staff and consultant recruitment and selection process. Ensure they are processed transparently and efficiently and in accordance with the SCI P&C Policy and practices including on safe recruitment procedures.
• Manage international recruitment and selection process in coordination with the relevant programme in accordance with the international recruitment guidelines
• Work in collaboration with all respective programme in strategic resource planning and forecasting for growth for the country programme
• Assist in preparing reports, write job descriptions and evaluate job grade in coordination with the respective line Managers and P&C Coordinators in Payroll and Benefits as needed
• Assist in planning and designing of effective organizational structures and processes
• Assist and coordinate in succession planning and advise on staffing

Contract, People & Culture System & Data Management and policies
• Ensure all HR system administration, accurate and timely data
• Ensure compliance of all staff contracts including clear linkage to funding and issued in a timely manner
• Ensure that personnel files are always up to dates and complete
• Oversee on preparation, maintaining and updating employee contracts and records
• Manage local and international consultant contracts and ensure compliance of policies
• Help in preparing staff termination and see that all related activities are carried and documented
• Support in responding to staff concerns and grievance and facilitate disciplinary procedures in accordance with SCI policies, implement and monitor improvement action plans as necessary
• Communicate on Policy and Procedures and recommend on policy changes, keep policy manual updated and ensure staff understand all the policies
• Remain familiar with all labour laws and ensure compliance
• Comply with all relevant Save the Children policies and procedures, including Child Safeguarding, Code of conduct, health and safety, security, equal opportunities and other relevant policies.
• Maintain confidentiality on People & Culture matters
• Provide necessary information when requested by auditors
• Ensure adequate archiving system

Staff supervision and training
• Provide direct supervision to reporting staff to ensure appropriate delegation of tasks and activities and provide support in building technical capacities
• Provide practical trainings to Field support teams on P&C processes
• Lead and motivate P&C staff members ensuring that they have clear work plans and objectives and receive regular supervisions and reviews
• Ensure orientation to new staff and consultants on Save the Children policies and procedures
• Oversee implementation of P&C Information System

Coordination and communication
• Communicate and coordinate P&C issues with partners, government as required
• Support in partnership support and building the local partners in People & Operation functions.
• Regular visit to programme offices to monitor compliance on P&C policy and practices and provide technical guidance to the field staff as necessary
• Coordinate with Regional and Headquarters on P&C issues to ensure agency standards are met
• Represent in I/NGO P&C meetings and network with local and international organizations to share and collect information of P&C policy and practices
• Ensure that monthly reports, quarterly reports of P&C Key Performance Indicators and Attrition and required information are sent to area office
• Manage specific projects as requested by the P&C Director

Person specifications

• Bachelor's degree, master's degree preferred
• Minimum five years professional experience in Human Resources, with international organizations
• Strong experience in staff management and supervision
• Excellent communications skills, including fluent English language ability
• Good communication and interpersonal skills and ability to work as part of a team
• Strong experience of managing recruitment practices
• Ability to design and implement effective procedures
• Ability to take innovative approach to P&C issues
• Experience of project management
• Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure
• Strong computer proficiency
• Commitment to and understandings of Save the Children’s aims, values and principles
• A commitment to children’s rights, children’s participation and non-discrimination

Staff Care and Organizational development

• Help managers create a healthy, productive work environment and to ensure that work life balance is maintained
• Support and work together with Learning & Development Unit in designing wellbeing, staff engagement programs to ensure a working environment that contributes to the health, productivity, and well-being of employees and provide stress management tools and support services.

Child Safeguarding and counter Fraud Responsibilities:
• Ensure compliance with all aspects of recruitment processes that aim to prevent the recruitment of staff who may potentially be unsuited for work in a child-focused organization; and proactively identify/address any gaps in your own skill level or understanding in how to recruit staff through a child safeguarding lens

SCI values are indicated below, and we expect all candidates to align with such values.

Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

Ambition:
• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:
• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:
• Honest, encourages openness and transparency
• Always acts in the best interests of children
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.