Job Description

ASHM is a not-for-profit organisation seeking a People & Culture Coordinator to provide practical administrative and operational support to the P&C Manager across the employee lifecycle. This is an excellent opportunity for someone early in their HR career to gain practical experience across recruitment, onboarding, employee records, payroll coordination, reporting and P&C projects.

About You

You’re organised, proactive and keen to build your career in People & Culture. You enjoy providing reliable administrative support, take pride in getting the details right, and understand the importance of creating a positive experience for employees and managers.

We’re looking for someone who:

• Is comfortable handling confidential and sensitive information with discretion and professionalism.
• Takes a practical, service-oriented approach and follows through on tasks and commitments.
• Is confident engaging with employees, managers and external stakeholders.
• Is adaptable, willing to learn and keen to contribute to a collaborative team environment.

Location: Sydney

Employment Status: Fixed-term, Part time (3 days per week)

Salary: $60-$65k FTE + Super

The final offer within the advertised range will depend on the successful candidate's skills and experience.

About ASHM Health 

ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care. 

An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences, and advocates passionately for the needs of our members and communities. 

Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from these diseases, improve wellbeing and to protect our diverse communities.

Our values

ASHM prioritises collaboration, best practices, transparency, community ties, cultural respect, privacy, and addressing social inequities for continual quality improvement.

Benefits of working at ASHM Health

• Flexibility: Hybrid working and flexible hours to help support balance and adaptability in how we work
• Great benefits: Enjoy a competitive salary alongside a comprehensive benefits package, including not-for-profit salary packaging, novated leasing, and fringe benefit tax concessions
• Extra time to recharge: In addition to annual leave loading, we offer two extra paid days off over the Christmas and New Year period
• Support for growing families: We offer paid parental leave to eligible employees, providing extra support during this important life transition.
• Wellbeing matters: We offer an Employee Assistance Program, including funded annual flu vaccination, and a flexible, caring work environment that supports balance and mental wellbeing.
• Professional development opportunities and study support: Build your skills and grow your career with access to professional development opportunities.
• Purpose-driven work: Be part of an organisation that values ethics, integrity, and social impact and puts purpose at the centre of everything we do.

Key Responsibilities

P&C Administration & Employee Lifecycle

• Maintain employee records, personnel files, P&C documentation and HR system data.
• Coordinate employee movements, contract variations, new starters, terminations and related administration.
• Coordinate onboarding, induction and offboarding, including employee documentation, exit processes and system updates.
• Prepare employment contracts, fixed-term agreements, variation letters and other employee correspondence.

Recruitment, Onboarding & Compliance

• Coordinate pre-employment checks, right-to-work documentation, visa compliance and visa sponsorship matters.
• Support recruitment activities, including liaising with recruitment agencies.
• Coordinate probation reviews and other employee lifecycle processes.

Reporting, Payroll & Records

• Assist with managers’ reports and regular P&C reporting requirements.
• Prepare accurate employee information and payroll inputs and support payroll reporting.
• Maintain employee records and updates in SharePoint and the HRIS.

Employee Enquiries, Engagement & Communications

• Monitor the P&C inbox, respond to general employee and manager enquiries, and escalate complex matters.
• Review employee feedback forms and escalate themes, concerns or required actions as appropriate.
• Coordinate monthly Lunch & Learn sessions and support employee engagement activities.

Projects, Systems & Continuous Improvement

• Support P&C communications, policy updates, compliance activities, audits and reporting.
• Assist with P&C projects, process improvements and HR system implementation.

Qualifications and Experience

Essential

• Qualifications in Human Resources, Business or a related discipline, or current study in these areas.
• Strong general administration and organisational capabilities, with excellent attention to detail.
• Confidence using Microsoft Office, particularly Word and Outlook, and managing email correspondence.
• The ability to manage competing priorities while maintaining accuracy and data integrity.
• A genuine interest in developing a career in People & Culture.

Desirable

• Previous administration experience, ideally within People & Culture, payroll, recruitment or a related business support role.
• Exposure to HR systems, employee lifecycle processes or compliance administration.
• Experience drafting letters, monitoring shared inboxes and preparing basic reports.
• Familiarity with HRIS platforms, particularly Employment Hero, and SharePoint.

Eligibility

This role is open to Australian citizens, permanent residents or applicants with valid work right only.

How to Apply

Please submit your resume and cover letter via application link. We look forward to hearing from you!

ASHM is an equal employment opportunity employer

We celebrate diversity and are committed to creating an inclusive environment for all employees.

We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples, individuals from culturally and linguistically diverse backgrounds, and people with disabilities.

At ASHM, we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV, viral hepatitis, and sexual and reproductive health across Australia and New Zealand, we prioritise cultural safety and responsiveness in all we do. We are also dedicated to our Reconciliation journey. If you're interested in this role but feel your experience doesn't align perfectly with the job description, we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.

At ASHM, we are dedicated to fostering an inclusive and equitable workplace as part of our Reconciliation Action Plan [https://ashm.org.au/about/reconciliation-action/]. During job application, we include an optional question on Aboriginal or Torres Strait Islander identity to support our inclusion goals. Your response is confidential and won’t impact your application.

ASHM Commitments

ASHM Health is a Child Safe organisation. Further information on our Child Protection Policy can be found here [https://knowledge.ashm.org.au/policies/child-protection-policy/].

Candidates are required to abide by ASHM’s policies, including the code of conduct, child protection, prevention of sexual exploitation, abuse and harassment and fraud (PSEAH) and corruption management.

Pre-Employment Checks

Candidates will be required to complete pre-employment checks, including a Police check and counter-terrorism check.

We take pride in the diversity of our people and encourage applications from individuals of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from diverse cultural and linguistic backgrounds, LGBTQIA+ individuals, candidates of all ages, and individuals of any or no religious beliefs.

Need Support?

If you require support during the recruitment process, please reach out to talent@ashm.org.au