Job Description

About the role

As a People Assistant, you will play a key role in supporting both the Talent Acquisition and HR Operations teams. You will combine recruitment administration, onboarding coordination and HR operational support to ensure a smooth employee experience and efficient internal processes.

This is a varied role where you will work closely with recruiters, HR colleagues and business stakeholders.

Key Responsibilities

Talent Acquisition Support

• Support the Talent Acquisition team with recruitment administration and onboarding activities for Belgium.
• Coordinate onboarding processes for new hires, internal transfers, rehires, interns and student workers.
• Prepare contracts, addenda and employment administration documents.
• Maintain recruitment and employee data across systems such as SuccessFactors, Teamtailor and Usercube.
• Manage access requests, user permissions and GDPR-related data checks.
• Maintain recruitment documentation, SharePoint pages and internal communications.
• Support recruitment marketing activities, newsletters and vacancy communications.

HR Operations & Fleet Administration Support

• Provide administrative support to the HR Operations team.
• Support fleet-related administration and invoicing processes.
• Maintain operational HR records and documentation.
• Assist with reporting, data processing and invoice follow-up.
• Contribute to process improvements and administrative efficiency initiatives.
• Act as a point of contact for operational and administrative HR queries.

What You Bring

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and work independently.
• Experience with people administration is a strong asset.
• Comfortable working with HR systems and digital tools.
• Fluent in Dutch and English; knowledge of French is considered a plus.
• Strong customer service mindset and a proactive approach to problem-solving.

Why This Role?

This role offers a unique opportunity to work across both Talent Acquisition and HR Operations, combining recruitment support, onboarding, people administration and operational process management. You will play a key role in ensuring a smooth employee experience while supporting the efficiency of both teams.