Job Description

Are you a high-level administrative professional who thrives on bringing order to chaos? MyOutDesk (MOD) is seeking an Executive Assistant to join our team to work directly with a U.S.-based business owner.

In this role, you aren't just an "assistant"—you are a Project Finisher and a Time Multiplier Your mission is to protect the executive’s focus by owning their inbox, managing complex schedules, and ensuring that strategic initiatives reach 100% completion. We are looking for someone with a polished executive presence and a track record of professional stability.

Core Responsibilities

• Inbox & Communication Mastery Own and triage the executive's email, categorizing communications and drafting high-level responses to ensure critical priorities are addressed immediately.
• Operational Coordination Act as the central point for business workflows, ensuring departmental tasks move forward and deadlines are met across the organization.
• Operational Reporting & Payroll Support Elaborate detailed business reports and support payroll coordination tasks with extreme accuracy and confidentiality.
• SOP & Documentary Order Create and maintain Standard Operating Procedures (SOPs) to ensure all business processes are documented, organized, and scalable.
• Proactive Anticipation Identify gaps in the executive’s schedule or project lifecycles and solve them independently before they impact the business.
• Meeting & Travel Coordination: Manage the logistics for high-priority meetings, including briefings, travel arrangements, and agenda preparation.

Requirements

• Experience: 3–5 years of verifiable experience as an Executive Assistant, Business Support, Administration, or Bookkeeping roles.
• Stability A direct and progressive work history over the last 3 years with no more than 3 different employers
• English Proficiency: Clear, professional spoken and written English (C1-C2 level) for internal and vendor communication.
• Tech Savvy: Proficient in Google Workspace and highly comfortable learning new AI tools for automation.
• Organizational Skills: Exceptional attention to detail and the ability to manage a high transactional load independently.
• Schedule: Full-time availability aligned with U.S. business hours.

Benefits

• Competitive Compensation: Full-time contract with all legal benefits (CTS, Gratificación).
• Healthcare: Full private health insurance coverage through RIMAC EPS.
• Training: Ongoing development in AI-enhanced productivity and international business operations.
• Premier Location: Work in a modern, high-tech office and a high-energy multicultural team in the heart of San Isidro's financial district.