· Administers the Mains'l email account (e.g., forwards emails as needed, sort emails in order to process (Recertifications (recerts), Packets, and Changes of Information)).
· Audits recert documents for completeness/correctness and returns documents for correction to Brokers as needed.
· Processes recerts by setting up new budgets in Mains'l system.
· Audits Employer/Employee packets for completeness/correctness and sends corrections back to Brokers as needed.
· Input data for new clients and employees in Mains'l.
· Obtains FEID from the IRS for new employers as needed.
· Completes and sends Kentucky New Hire forms for each new employee.
· Enters data updates in Mains'l and/or Avatar systems (e.g., address changes, direct deposit updates, tax withholding changes, updated contracts with rate changes or service changes).
· Updates SCL and HCB waiver with trainings and renewals in the employee database.
· As needed, performs such front-desk/reception functions as meeting and greeting clients and visitors, answering phone calls, forwarding calls to appropriate staff, taking, and delivering messages, copying, sorting, and delivering mail; and sending and receiving/delivering faxes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.
· Three-to-four years' experience working in an office setting and performing various clerical or administrative tasks.
· Advanced knowledge of Microsoft Office Suite.
· Position has no unusual physical demands.
· Minor discomforts from continual exposure to video display terminal.
Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.
Full time
Seven Counties Services is a Community Mental Health Center that offers a full range of mental and behavioral health services, substance abuse treatment, and intellectual and developmental disabilities services in a seven-county region in Kentucky. Counties served include Jefferson, Oldham, Bullitt, Shelby, Spencer, Trimble, and Henry.
Seven Counties Services is fully accredited by The Joint Commission. With more than 1,300 staff members serving around 30,000 people annually, we continually help our community flourish...one life at a time.
