Job Description

Dedicated to Excellence, Committed to Service

PCA Office AssistantThe Academy Office Assistant supports the Academy Office by maintaining parent communications, assisting other academy offices, maintaining documentation for FACCS certifications, and overseeing trip permissions and bus rosters.

Maintain Parent Communications

Coordinate and send parent communications on behalf of PCA. Prepare and send parent notes, emails, and other electronic correspondence in alignment with the academy calendar and administrative direction. Monitor the PCA Office email accounts daily, responding when appropriate and routing messages to the appropriate personnel to ensure timely follow-up.

Support the Academy Offices

Provide cross-trained support for academy offices and nurses. In the absence of another staff member, assist in covering responsibilities to ensure continuity of service. Support the Records Office with tasks such as filing transcripts and achievement test records, preparing grade-transfer documentation, creating kindergarten cumulative folders, counting and packaging achievement test, and creating health file labels.

Maintain Documentation for FACCS Certifications

Maintain accurate documentation related to faculty and administrative FACCS certifications. Submit in-service points for all PCA faculty and administration through the FACCS certification system and collaborate with the Office Supervisor to monitor certification timelines and ensure timely renewals.

Oversee Trip Permissions and Bus Rosters

Create, distribute, monitor, and archive student permission forms for field trips, athletic events, and other school-sponsored activities. Track returned permissions and communicate with parents and staff regarding outstanding permissions to ensure compliance prior to events. Prepare accurate bus rosters for all activities requiring bus transportation and coordinate with appropriate staff to confirm student eligibility and participation.

FLSA Status - Scanning (Non-exempt)

Education

Required Education:

HS
Preferred Education:
College Degree

Work Experience

Required Experience:

Preferred Experience:
1+ years in an office

Physical Requirements and Skills

Communication, Customer Service, Detail-Oriented, Microsoft Applications, Sitting for long periods of time

Ideal candidates must be born-again Christians and must be dedicated to training young people for serving God; and must desire to educate students based on biblical values and be committed to excellence as a Christian educator who glorifies Christ as the source of all wisdom and knowledge. Applicants must agree with Pensacola Christian College’s Mission, Purpose & Objectives, Doctrinal Position, Philosophy of Education, and Faculty & Staff Commitments. We reserve the right to fill this role at a higher/lower grade level based on ministry needs. An assessment may be required to be considered for this position.