About the Role

Working closely with People & Culture Operations teams and HR colleagues in the business, you will support day-to-day HR administration and employee lifecycle activities. Your work will ensure data accuracy, process consistency, and smooth HR operations, while supporting employees and managers with reliable and professional service.

What You'll Do

HR Transactions & Administration

• Process standard HR transactions across the employee lifecycle, including onboarding documentation, contract generation, personal data updates, and offboarding administration
• Ensure timely and accurate execution of HR administrative tasks in line with established procedures

Employee Inquiry Handling & Tier 2 Support

• Monitor, analyze, and handle incoming HR-related requests
• Respond to routine employee and manager queries using templates, SOPs, and system guidance
• Act as Tier 2 support and provide expert responses within assigned process areas

Data Accuracy & HRIS Maintenance

• Ensure correct and up-to-date data entry in SuccessFactors and document management systems
• Support data quality checks and contribute to audit-ready HR records

Process Documentation & Knowledge Base Maintenance

• Identify opportunities for process optimization and standardization
• Contribute to continuous improvement initiatives within P&C Operations
• Maintain and update internal documentation, templates, and user guides

Compliance, Reporting & Record Management

• Support filing, compliance tracking, and digital archiving of employee records
• Generate standard HR letters, employment confirmations, and reports as needed
• Escalate non-standard or complex cases to the Team Manager or appropriate stakeholders

What You Bring

Skills & Tools

• Fluency in English
• Advanced experience with SAP SuccessFactors
• Proficiency in ServiceNow and Microsoft Office
• Strong organizational skills and high attention to detail
• Customer-focused mindset

Professional Profile

• 3+ years of experience in HR administration within HR systems
• Good understanding of employee lifecycle processes
• Experience handling confidential information with discretion
• Ability to resolve routine HR cases independently

Your Background

• Post-secondary education in Human Resources, Business Administration, or related field (or equivalent experience)
• Strong communication and stakeholder engagement skills
• Focus on delivering accurate, timely, and high-quality HR services

What Scania Offers

Scania believes that performance thrives in an environment that values people, fairness, and continuous growth.

Here’s what you can expect:

• Private medical care – comprehensive healthcare coverage for your wellbeing

• Life insurance package – additional security for you and your loved ones

• Sports card – access to MultiSport to keep you active

• MyBenefit – access to cafeteria platform

• Learning & development platforms – ongoing training in HR technology and systems

• Friendly and inclusive work culture – collaboration, trust, and knowledge sharing

• Modern office environment – comfortable workspace designed for focus and teamwork

Ready to Join Scania’s People & Culture Operations Team? Apply Today!

Join an international environment where operational excellence and people experience go hand in hand. Screening will take place on an ongoing basis during the application period.

Type: Full-Time, Hybrid, Permanent job offer. Location:Scania Global Knowledge CentreGdańsk, Poland