Job Description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The International Rescue Committee, IRC, is a leading humanitarian and development organization working in more than 40 countries and 26 U.S. cities to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future.

The IRC has been operating in South Sudan since 1989 and is registered as an international NGO. IRC currently delivers multi-sectoral programming directly and through partners across seven states and two administrative areas. These include Northern Bahr el Ghazal, covering Aweil East, Aweil West, and Aweil South counties, Unity State, covering Rubkona, Koch, and Panyijiar counties, Upper Nile State, covering Maban, Renk, Panyikang, Nasir, Ulang, and Panyikang counties, Lakes State, covering Rumbek Centre, Rumbek East, and Yirol West counties, Central Equatoria, covering Juba, Yei, and Kajokeji counties, Eastern Equatoria, covering Kapoeta East, Jonglei, covering Ayod, Twic East, Uror, and Akobo counties, as well as Abyei Administrative Area and Ruweng Administrative Area, including Pariang County and Ajuong Thok and Pamir refugee camps. This section follows the IRC sample JD style and organizational framing.

Job Overview/Summary

The People & Culture Assistant – Talent Acquisition supports the organization in attracting, recruiting, and onboarding qualified talent while ensuring compliance with organizational policies and procedures. The role provides administrative and operational support across recruitment, onboarding, HR records management, and audit compliance to ensure efficient and positive employee experiences.

Talent Acquisition & Recruitment

• Support the full recruitment cycle, including job posting, candidate sourcing, screening, interview coordination, and offer management.
• Schedule and coordinate interviews with hiring managers and candidates.
• Maintain recruitment trackers and provide regular hiring status updates.
• Conduct reference checks and support pre-employment verification processes.
• Ensure recruitment activities are conducted in line with organizational policies and diversity, equity, and inclusion principles.
• Support employer branding and talent attraction initiatives.

Onboarding & Employee Experience

• Coordinate new employee onboarding and induction activities.
• Prepare onboarding documentation and ensure personnel files are complete.
• Facilitate communication between new hires and relevant departments to ensure smooth onboarding experience.

HR Administration & Records Management

• Maintain accurate employee files, recruitment records, and HR databases.
• Ensure proper filing and achieving recruitment and employee documentation.
• Prepare HR letters, contracts, and employment-related documentation as required.
• Monitor contract expiry dates and support contract renewal processes.

Compliance, Audit & Reporting

• Support internal and external HR audits by preparing and organizing required documentation.
• Ensure recruitment and personnel records comply with company policies and legal requirements.
• Generate periodic recruitment reports and maintain recruitment metrics.

Skills & Competencies

• Strong understanding of recruitment and talent acquisition processes.
• Excellent organizational and administrative skills.
• Strong attention to detail with the ability to maintain accurate records.
• Good interpersonal and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity and confidentiality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work collaboratively with hiring managers and stakeholders.

Key Performance Indicators

• Timely filling of approved vacancies.
• Accuracy and completeness of recruitment documentation.
• Candidate and hiring manager satisfaction.
• Timely onboarding of new employees.
• 100% maintenance of employee files and recruitment records.
• Employee files are maintained in an audit-ready state.
• Timely resolution of audit findings and compliance actions.
• Accuracy and timeliness of HR reports and data management

Core Values

• Integrity and Accountability
• Collaboration and Teamwork
• Respect and Inclusion
• Service Excellence
• Continuous Learning and Improvement

Standard IRC Compliance Requirements

The employee must at all times carry out their duties in accordance with IRC policies and procedures and in line with IRC values.

This includes full adherence to:

• IRC Code of Conduct / The IRC Way
• Safeguarding Policy
• Protection from Sexual Exploitation and Abuse (PSEA) Policy
• Child Safeguarding requirements
• Anti-Harassment Policy
• Anti-Retaliation Policy
• Fraud Prevention and Fiscal Integrity requirements
• Health, Safety and Security policies and procedures
• Data protection, confidentiality, and information-sharing protocols
• All relevant donor compliance and project accountability requirements

The employee is required to immediately report any concerns, violations, or suspected breaches of these standards through the appropriate internal channels.

Safety and Security Situation

All staff must comply with all IRC South Sudan security policies and procedures.

Standards for Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way, Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Safeguarding Policy

The IRC has a zero-tolerance policy for safeguarding violations by staff, incentive workers, visitors, sub-grantees, suppliers, sub-contractors, and implementing partners. Staff and associates are expected to take all reasonable steps to prevent sexual exploitation, abuse, and harassment of any person linked to IRC programmes. The successful candidate will be subject to a thorough background check and satisfactory references.

Equal Opportunity Employer

IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law

The position is strictly for south Sudanese Nationals with all the National documents.

“WOMEN, MINORTITIES AND PEOPLE LIVINING WITH DISABILITIES ARE ENCOURAGED TO APPLY”.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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