Job Description

• • Full-time position available on or after May 4, 2026 in Human Resources.

    
    
    Under general supervision, this position is responsible for independently performing the full range of moderately complex payroll and personnel transactions for all employee categories, applying a thorough knowledge of applicable policies, regulations, and collective bargaining agreements. Responsibilities include interpreting and applying rules not fully covered by precedent, calculating and reconciling pay and leave accruals, identifying and resolving payroll discrepancies, preparing documentation for audit, and providing guidance to campus users or other payroll staff. The incumbent also supports system processes, tests updates, prepares reports, and exercises judgment to determine the appropriate course of action within established guidelines.
    
    

  • Job Duties
  • Duties include but are not limited to:
    • Independently process a full range of payroll and personnel transactions for all employee categories.
    • Calculate pay for multiple pay plans (e.g., AY, 12 month, 10/12,11/12, overtime, shift differential, special consultants, etc.).
    • Audit and process leave/accrual adjustments, and status changes across pay types.
    • Identify and calculate overpayments and coordinate collection activities.
    • Reconcile complex work schedules and verify pay status changes.
    • Process compensation including (e.g. shift, overtime, NDI, IDL, separations, etc.) for all employee categories.
    • Manage and maintain exception reports across PIMS and CMS.
    • Audit and verify payroll data for accuracy before release.
    • Research and interpret moderately complex payroll rules when not clearly covered by precedent.
    • Run, validate, audit, and prepare queries, spreadsheets, and reports for review.
    • Perform payroll reconciliations and resolve discrepancies independently.
    • Participate in payroll software testing and verify results of system updates.
    • Analyze and assist in resolving system issues affecting Time & Labor and Absence Management modules.
    • Work with HR/FA to maintain “reports-to” functionality for compliance with time and leave approval requirements.
    • Provide guidance to campus users regarding payroll procedures and policies.
    • Respond to inquiries requiring interpretation of regulations or collective bargaining agreements.
    • Work with other state agencies or administrators on payroll matters.
    • May provide training to other payroll staff.
    • Collaborate with departments to ensure timely and accurate payroll submissions.
    • Assist with inquiries related to position history, budget-related payroll data, and leave activity reports.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

    Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.

  • Preferred Qualifications
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    • Associate degree in business administration, accounting, human resources, or a related field.
    • Two (2) years of direct payroll experience, including processing transactions for multiple employee categories, in Human Resource department.
    • Prior experience in a CSU or higher education setting.
    • Some knowledge of CSU payroll/personnel procedures.
    • Experience with data entry and processing payroll in an educational, city, county, or state environment.
    • Experience using Time & Labor, Absence Management, or similar payroll modules.
    • Experience interpreting pay-related policies, procedures, or collective bargaining provisions.
    • Experience communicating payroll requirements to departments or employees.
  • Knowledge, Skills, Abilities
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    • Thorough knowledge of general office methods, practices and procedures.
    • Thorough knowledge of, or the ability to acquire quickly, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
    • Ability to select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines;
    • Ability to organize work, set priorities, and meet critical deadlines;
    • Ability to work independently;
    • Ability to make sound decisions and recommendations regarding payroll activities;
    • Ability to use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems;
    • Ability to audit and reconcile data; interpret and apply written rules and regulations;
    • Ability to establish and maintain effective working relationships with others;
    • Ability to exercise tact, courtesy and good judgment in responding to others;
    • Ability to perform mathematical calculations;
    • Ability to accurately enter data;
    • Ability to follow oral and written instructions;
    • Ability to communicate effectively with others;
    • Ability to read and write at a level appropriate to the position.
      
      
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    
    • Position may be required to travel occasionally.
  • Salary Range
  • Anticipated starting salary will be $4,037 (step 1) – $4,200 (step 3) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Salary will depend on the qualifications of the successful finalist. Full range: $4,037 (step 1) – $5,881 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.

    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

  • Application Deadline
  • APRIL 12, 2026
    
    
  • Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
    
    
  • Additional Information
  • Campus & Area

    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE