Job Description

TrueBlue, the people company, has an open Payroll Tax Analyst role. The Payroll Tax Analyst is responsible for analyzing, supporting all payroll tax activities, including compliance with local, state and federal regulations, audits, data validation, interpretation of specifications, and filing of payroll tax returns. This position partners with the Payroll Tax Supervisor and Manager to plan staff activities and to provide training and development of team members. This role is also responsible for reconciliation and filing of quarterly/annual returns including W2, W2c, 941/940 transmission to the appropriate agencies for a multiple-unit organization. Provides support for, and helps resolve new registrations, notices, ensuring payroll tax accuracy in multiple payroll systems and tax software applications.

Location: Remote

Essential Duties and Responsibilities

• Responds to questions and special requests from employees and regulatory agencies.
• Research, document and test new payroll tax laws and regulations and provide management with compliance recommendations
• Regularly analyze large datasets to reconcile accounts, identify variances, and resolve underlying issues through root-cause research
• Research, prepare and assign tax payments, tax estimates, and journal entries for the team to process
• Ensure accurate and timely filing of federal tax payments, including estimated payments to the IRS and other state jurisdictions
• Supports all state’s tax payments and returns, quarterly completion of 941 forms and annual 940 reconciliation and filings, and monitors federal payments weekly
• Partner with the Payroll Tax Supervisor and/or Manager and staff to improve, streamline, and document payroll tax processes
• Maintenance of rates, frequencies and other settings in systems, which include testing of taxes, W2’s, and other third-party software
• Support timely transmission of W2, W2c, Wage Uploads, and Amendments to appropriate agencies
• Prepare and file weekly, monthly, quarterly, and annual local, state withholding, paid family leave, combined returns, including unemployment filings
• Weekly/Quarterly audits to ensure accuracy of multiple payroll systems
• Utilize analytical skills to document and resolve outstanding issues, prepare reports, reconciliations and forms necessary for management and external agencies, and maintain payroll tax team’s compliance with SOX audits and controls
• Shares in-depth knowledge of U.S. government regulations and payroll tax requirements to test, train, and support legislative changes
• Investigate and resolve tax notices in a timely manner to minimize the risk of potential interest and penalties

Education and Experience

• Associate’s degree in finance and/or related field; or 2-4 years high-volume payroll tax experience dealing with large volumes of data; or equivalent combination of education and experience.
• Knowledge of international taxes, including Canada and Puerto Rico a plus
• Proven analytical, planning, problem solving and influencing skills
• Strong process enhancement, training, reconciling, and documentation experience
• Prefer experience with MasterTax
• Prefer SQL Query knowledge and experience with report creation tools

Core Knowledge and Skills

• Intermediate Microsoft Excel and strong math skills
• Strong written and verbal communication skills
• Related experience in a multi-unit, multi-state, multi-system organization
• Ability to participate in multiple complex projects independently and meet strict deadlines under pressure
• Innovation/Renovation-willingness to change and the ability to adapt quickly to changing priorities and assignments
• Ability to work with minimal supervision. Ability to validate and audit your own work, as well as others
• Positive energy, optimistic, growth mindset, enjoys responsibility, goes above and beyond in helping others learn, and believes abilities can be developed. Fosters team unity

Supervisory Responsibilities

This position will not have any direct supervisory responsibilities.

Salary Range: $55,200 - $69,000 annually, depending on experience and geographic location.

Please note that actual compensation offered may vary based on local pay requirements, and will meet or exceed state-specific minimum wage or salary thresholds.

Benefits and Well-Being:

We offer a competitive benefits package, including 6 paid holidays, 1 paid floating holiday and up to 20 days of Paid Time Off per year, Medical/Dental/Vision insurance, Company-matching 401(k) and Employee Stock Purchase Program, in addition to other programs and perks. More details about our benefits can be found here

We consider qualified applicants with arrest and conviction records in accordance with applicable law.

TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your Recruiter directly, Employee Relations at HR-Advice@trueblue.com, or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Since opening our first office over 30 years ago, TrueBlue has been dedicated to connecting people and work, changing lives, transforming businesses, and benefiting communities around the world. . Whether serving a small business on Main Street or a Fortune 500 company, we work hard to find the talent they need to succeed. Our well-known, established brands – PeopleReady, PeopleManagement (SIMOS, StaffManagement, and Centerline Drivers), and PeopleScout, each have a unique focus to serve our customers’ varied needs.

As the world of work changes, so does TrueBlue. We are well-positioned with tremendous strengths and assets, including a unique combination of strong and established brands, proprietary technology, an expansive geographic presence, and a passionate team serving our customers every day.

TrueBlue is The People Company™, and our shared values guide our success. We are Optimistic, believing in solutions through innovation and collaboration; Passionate, dedicated to making a positive impact; Accountable, empowering people to take responsibility; Respectful, valuing diverse views and teamwork; and True to who we are and to the needs of our clients. We are committed to making a lasting impact as we continue to adapt to the changing world of work.