Job Description

Payroll Systems & Administration Officer | Kanji Group

Keep Payroll Accurate. Improve Systems. Support Our People.

Kanji Group is seeking a Payroll Systems & Administration Officer to join our Sydney CBD team and play a key role in delivering accurate payroll services, improving HR systems, and supporting a seamless employee experience across our national business.

This is an exciting opportunity for a payroll professional who enjoys working with data, solving problems, improving processes, and being part of a growing People & Culture function.

Reporting to the Group Payroll Manager, you will provide payroll and HR administration support across the employee lifecycle, while contributing to system improvements, reporting, compliance, and process optimisation.

About the Role

This role combines payroll administration, HR systems support, reporting, and process improvement. You will work closely with Payroll, HR, Finance, and Operations teams to ensure employee data is accurate, systems are effective, and payroll processes run smoothly.

You will be a key support within the payroll function, helping maintain compliance, improve efficiencies, and provide a high level of service to employees and managers.

Key Responsibilities

• Support the preparation and validation of weekly, fortnightly, and monthly payrolls
• Maintain accurate employee records across payroll and HR systems
• Manage employee lifecycle administration including onboarding, transfers, promotions, and terminations
• Prepare employment contracts, variations, and employee documentation
• Ensure payroll and employment records meet compliance requirements
• Assist with payroll reporting, data analysis, and workforce insights
• Identify data issues, complete data cleansing, and recommend improvements
• Support payroll system testing, troubleshooting, and system enhancements
• Maintain payroll processes, documentation, and audit records
• Assist with payroll audits and compliance activities
• Identify opportunities to automate processes and improve efficiency
• Support Payroll Officers during peak periods and provide backup across payroll functions
• Build strong relationships with employees, managers, HR, and Finance teams

About You

You are organised, analytical, and detail-focused with a genuine interest in payroll systems and process improvement.

You will bring:

• Previous experience in payroll administration or payroll support
• Experience preparing employment contracts and HR documentation
• Strong understanding of Australian payroll legislation, awards, superannuation, and compliance requirements
• Experience using payroll and HRIS systems
• Strong Microsoft Excel and reporting skills
• Excellent attention to detail and numerical accuracy
• Strong communication and problem-solving skills
• Ability to handle confidential information with integrity and discretion
• A proactive approach with a focus on continuous improvement

Why Join Kanji Group?

• Join a growing Australian business with a diverse national portfolio
• Work closely with experienced Payroll, HR, and Finance professionals
• Opportunity to improve systems and processes that make a real business impact
• Sydney CBD location with a collaborative team environment
• Build your career within a people-focused organisation

If you are passionate about payroll, systems, and creating better ways of working, we’d love to hear from you.

Apply now and join Kanji Group.