Job Description

Posting number: 143

Department: Administration

Job classification: Payroll Supervisor

Posting type: Open

Categories: Administration, Human Resources

Summary

Department: Administration

Division: Human Resources

Exempt/Non-Exempt: Non-Exempt

Union/Management: JCSA

Full-Time/Part-Time/Seasonal: Full Time

Workweek: 40 hrs/week

Pay: $80,000-$85,000 based on qualifications and experience. Competitive Jersey City retirement and health benefits package available, including pension, dental, medical, prescription, FSA (flexible spending account), life insurance, and more.

The City of Jersey City is seeking a qualified Payroll Supervisor for the Division of Human Resources. The Payroll Supervisor, under direction, supervises and coordinates the activities of workers engaged in preparing payrolls; does related work as required.

Examples of duties

Job Duties:

• Supervises and coordinates activities of workers engaged in processing time cards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls.
• Supervises the examination and analyses of all regular and supplemental payrolls submitted by various departments for payment to ensure accuracy of figures, correctness of entries, that deadlines are met, and for compliance with established payroll procedures.
• Reviews and approves payroll deductions.
• Records and processes all payments made to various health plans.
• Interprets policies and government regulations in connection with payroll procedures.
• Checks the preparation of annual tax withholding statements for accuracy.
• Analyzes payrolls for accuracy before extensions are made.
• Organizes assigned supervisory payroll preparation work methods.
• Checks and certifies payroll information for completeness and accuracy.
• Prepares work for pay periods and supervises the analysis of pay and attendance records for each period.
• Maintains and supervises the maintenance of a payroll account system.
• Prepares payroll schedule for distribution of pay checks.
• Coordinates all payroll activities with other organizational units and with the payroll computer center or facility.
• Prepares payroll input for data processing, verifies payroll output, and determines the cause of and remedies errors in coding or inputting.
• Maintains employee time sheets and payroll registers.
• Maintains liaison and correspondence with various agencies.
• Answers questions concerning employees and employee records.
• Performs other duties as assigned.

*Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Education and Experience: Bachelor’s degree required; Four (4) years of experience in the preparation of payrolls.

Supplemental information

Essential Skills:

• Knowledge of rules, regulations, and procedures involved in the preparation of payrolls after a period of training.
• Knowledge of applicable withholding tax procedures and those of types of payroll deductions after a period of training.
• Knowledge of modern office methods, practices, routines, and equipment.
• Ability to read, interpret, and apply law, rules, and regulations in accord with established procedures and policies of the unit.
• Ability to resolve technical payroll problems.
• Ability to work effectively with others.
• Ability to make accurate mathematical calculations.
• Ability to coordinate payroll activities.
• Ability to correctly apply payroll, personnel, budget, and accounting codes used in payroll processing.
• Ability to maintain essential records and files.
• Ability to verify payroll records.
• Ability to prepare correspondence and payroll reports.
• Ability to organize assigned work and develop effective work methods.

The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title.

Please note that this role is subject to the residency requirements set forth by NJ First Act.